Executive Administrative Assistant

GE HealthCare

1d•$78,400 - $117,600

About The Position

The Executive Administrative Assistant supports the Chief Marketing Officer (CMO) of Advanced Imaging Solutions (AIS), providing executive support and light Chief of Staff support to a busy global marketing organization. The role connects the CMO’s schedule and preparation to business priorities, planning cycles, stakeholders and emerging issues, anticipating needs several weeks ahead. The position coordinates calendars, meetings, travel, correspondence and team workflows; prepares meeting context and materials; tracks decisions and follow-ups; and builds relationships across the leadership team and broader organization. It requires discretion with confidential business, talent and personal information, as well as professionalism and adaptability in a fast-moving global team. The role offers exposure to healthcare innovation and the operations of a large marketing organization. The U.S.-based annual pay range is $78,400 to $117,600; the position may also be eligible for performance-based incentive compensation, including cash bonuses and/or long-term incentives. GE HealthCare offers medical, dental and vision coverage, paid time off, a 401(k) plan with employee and company contribution opportunities, life, disability and accident insurance, and tuition reimbursement. Relocation assistance is not provided. The employer will not sponsor employment visas for this opening.

Requirements

At least 10 years of experience as an Executive Assistant supporting senior executives in a complex, global business environment.
Strong business judgment and calendar-management skills, with the ability to connect executive time to business priorities.
Proactive, forward-looking approach, including anticipating preparation needs, identifying stakeholders and acting before being prompted.
Curiosity about the business and marketing function, and ability to quickly learn the portfolio, people, planning cycles and operating rhythms.
Clear communication, trusted relationship-building skills, discretion, and judgment about when to act, escalate or ask questions.
Strong organization, dependability, speed, accuracy and attention to detail when managing changing priorities and applying standard work.
Comfort with Outlook, Teams, PowerPoint, Word and related collaboration tools.
Associate degree or equivalent experience.

Nice To Haves

Experience supporting a leader responsible for a multibillion-dollar business or portfolio.
Bachelor’s degree.

Responsibilities

Manage the CMO’s calendar in alignment with annual, monthly and weekly business rhythms and the purpose and relative importance of business meetings.
Look four to eight weeks ahead and schedule preparation, alignment and decision meetings for major milestones.
Apply calendar standard work, including accurate attendees and reporting relationships, agendas, pre-reads, links and locations, global time zones and meeting buffers; flag overloaded days or competing priorities and recommend adjustments.
Maintain a working view of the CMO’s priorities, milestones, key decisions, stakeholder commitments and emerging risks across AIS, identifying gaps before they become urgent.
Help ensure the CMO is connected with relevant business leaders, customers, partners and team members.
Prepare concise context for important meetings and ensure necessary data, materials, pre-reads and stakeholder alignment are in place; surface unclear or inconsistent information early.
Coordinate leadership meetings, town halls, offsites and other important team events, including objectives, agendas, participants, materials, logistics and next steps.
Track decisions, commitments and follow-ups, carry forward prior direction, and close loops with clear owners and deadlines.
Build relationships across the leadership team and broader organization to understand activity, connect related work and identify matters requiring the CMO’s attention.
Plan domestic and international travel, including itineraries, hotels, transportation, meeting logistics, contingency plans and expense reports.
Manage incoming requests and correspondence; prepare and quality-check presentations, emails, reports and meeting materials; and route questions to the appropriate people.
Handle confidential business, talent and personal information with discretion.