Executive/HR Assistant

Grace Health•Corbin, KY

About The Position

Performs administrative duties in support of executive management and the Leadership Team, including managing office operations, calendars, meetings, travel and events; preparing correspondence, reports, presentations and meeting minutes; conducting research and coordinating projects; providing customer service; and handling confidential information. The role also supports human resources functions such as orientation, recruiting, and preparing board packets and training materials, and maintains forms, inventory, policies and procedure manuals. The position supports Grace Health’s team-based approach to patient care. Team members communicate and coordinate with colleagues and community partners, address the needs of patients and families, participate in continuous quality improvement and practice-performance reviews, identify improvement opportunities, and take part in the organization’s advocacy program. Employees are expected to follow office policies, maintain confidentiality and timely documentation, communicate effectively, and work cooperatively with providers, administration and peers.

Requirements

High school diploma.
Three to five years of experience in healthcare and administration.
Administrative skills.
Strong written and oral communication skills.
Organizational skills.
Computer proficiency in Word, PowerPoint, Excel and other Office Suite programs.
Financial management skills.
Pleasant personality and cooperative attitude.
Ability to work independently, manage multiple projects simultaneously and work effectively with people at all organizational levels and with outside clients and vendors.
Ability to maintain sensitivity and confidentiality regarding confidential matters.
Ability to communicate effectively with vulnerable patient populations and contribute to team-based patient care.

Nice To Haves

A college degree is strongly preferred.

Responsibilities

Perform tasks assigned by Administration or the Leadership Team.
Show initiative and work independently on projects and assignments.
Manage day-to-day office operations.
Organize and maintain meeting files and records.
Prepare minutes for meetings of committees and teams.
Assist with emergency preparedness.
Plan and schedule meetings and appointments.
Manage projects and conduct research.
Prepare and edit correspondence, reports and presentations.
Make travel and guest arrangements.
Provide quality customer service.
Serve as a correspondence and communication liaison for the Leadership Team.
Plan company-wide events and coordinate employee contests.
Manage forms and inventory and maintain policies and procedure manuals.
Prepare information using Microsoft PowerPoint, Excel and other Office Suite programs.
Assist with human resources functions, including orientation, recruiting, and preparation of board packets and training materials.
Support team communication and care coordination with community organizations, health plans, facilities and specialists.
Participate in continuous quality improvement, practice-performance reviews, improvement efforts and Grace Health’s advocacy program.
Follow office policies and procedures, maintain attendance and timely work documentation, protect patient and employee confidentiality, and keep the supervisor informed about attendance and assignments.
Manage multiple projects, complete work accurately and efficiently, and cooperate with providers, administration and peers.