HR Assistant

Adams Outdoor•Lansing, MI

10d•Hybrid

About The Position

Adams Outdoor Advertising (AOA) is seeking a Human Resources Assistant to provide administrative and operational support to the HR Generalist, HR Manager, and CHRO. The position supports a range of HR activities, including recruiting, onboarding, employee records management, benefits and leave administration, compliance, and employee services. Duties may flex according to business needs. The HR Assistant helps ensure efficient HR operations while protecting confidential information and providing customer service to employees and management. This is a hybrid position in Lansing, Michigan. AOA is an outdoor advertising operator founded in 1983. The company operates in 14 markets across the United States and received investment in 2021 from Searchlight Capital Partners, in partnership with British Columbia Investment Management Corporation.

Requirements

One to three years of administrative, HR, or related office experience.
Strong communication, interpersonal, organizational, and customer service skills.
Ability to manage multiple priorities, meet deadlines, and maintain attention to detail.
Professionalism, discretion, integrity, and the ability to maintain confidentiality.
Strong problem-solving skills and the ability to learn quickly and adapt to changing priorities.
Proficiency in Microsoft Office and the ability to learn HRIS and other HR technology systems.

Nice To Haves

Associate’s or Bachelor’s degree in Human Resources, Business Administration, or a related field.

Responsibilities

Provide administrative and operational support across HR functions, including recruitment, onboarding, employee records, benefits, leave administration, compliance, and employee services.
Post open positions, schedule interviews, coordinate candidate communications, conduct pre-employment screenings, and support new-hire onboarding.
Maintain employee records and HRIS data, process personnel changes, prepare employment-related documents, and protect confidential information.
Respond to employee questions about company policies, benefits, payroll, leave programs, and HR processes, escalating complex matters as appropriate.
Support benefits enrollments, qualifying life event changes, open enrollment, and communications with employees and benefit vendors.
Track leave requests, collect documentation, maintain records, and coordinate with employees and managers during the leave process.
Support compliance with company policies and applicable employment laws by maintaining documentation, assisting with audits, and supporting employment eligibility verification and record retention.
Coordinate employee engagement initiatives, training programs, recognition activities, and other HR-sponsored events and programs.
Generate HR reports, maintain spreadsheets and tracking logs, and assist with special projects and process improvement initiatives.
Build positive working relationships with employees and management and provide customer service and support.