HR Assistant

Caddell Construction • Montgomery, AL

1d • $38,800 - $58,200 • Onsite

About The Position

The HR Assistant is an entry-level, behind-the-scenes position that keeps daily HR operations accurate and on time. The role handles high-volume routine tasks supporting new hires, employee updates, and company programs. It is based in an office setting in Montgomery, Alabama, and is full-time and on-site.

The position performs HR data entry and records maintenance; supports onboarding, offboarding, and orientation; coordinates employee recognition and seasonal programs; and provides administrative and site support. The HR Assistant handles routine employee and benefits questions, maintains related records and logs, and routes sensitive or specialized issues to the appropriate HR staff.

Requirements

• High school diploma or equivalent.
• Some office, administrative, customer service, or data entry experience is helpful; internships and part-time roles count.
• Fast, accurate typing and data entry, with strong attention to detail.
• Ability to create and format Word documents, enter and organize data in Excel, and manage email and calendars in Outlook.
• Ability to escalate issues by outlining the concern, actions taken, and support needed.
• Ability to proactively resolve assigned items and maintain ownership and follow-through when escalation is needed.
• Comfort performing repetitive, high-volume tasks while maintaining consistent quality.
• Ability to handle confidential employee information with discretion.
• Reliable attendance and follow-through on deadlines.

Nice To Haves

• Associate’s or bachelor’s degree in HR, business administration, or a related field.
• Experience with an HRIS or another database-style system.
• Exposure to HR, payroll, or construction-industry office work.
• Interest in a long-term HR career; the aPHR certification is noted as a good first step.

Responsibilities

• Enter approved personnel action forms and employee updates in the HRIS within the required turnaround standard.
• Scan, file, and maintain personnel, onboarding, and benefits records.
• Correct routine data issues identified through checks and monthly audits, following standard procedures.
• Prepare receipts and supporting documentation for HR purchasing card reconciliation with Accounting.
• Prepare documents and records for internal audits when requested.
• Track and communicate annual vacation rollover for applicable employees according to policy.
• Prepare new hire and rehire files, welcome packets, and orientation materials using checklists.
• Send standard pre-hire communications and reminders using approved templates.
• Track pre-hire paperwork, background checks, and drug screens, and route missing items to the HR Operations & Onboarding Specialist within one business day.
• Support orientation sessions, including scheduling, reserving rooms, and setting up materials.
• Manage welcome kit and Welcome Experience inventory and reorder supplies when stock is low.
• Collect and file Form I-9 documents.
• Complete assigned offboarding checklist tasks.
• Order, receive, track, and deliver employee service awards for the recognition program.
• Coordinate logistics for the annual Holiday gift campaign and Veterans Day celebration.
• Track submitted employee referrals and send approved referral awards to Payroll.
• Order and confirm required compliance postings at the office and every project site, including new sites after transfers.
• Answer routine employee and benefits questions about deadlines, forms, and ID cards, and maintain the benefits issue log.
• Route carrier and claims issues to Alliance, and route sensitive matters such as leave, disability, and complaints to the HR Generalist the same business day.
• Support distribution of HR internal communications.
• Distribute insurance cards to employees and communicate with them by email.
• Provide general HR administrative support, including handling mail and supplies and scheduling meetings.

Benefits

• Paid vacations
• Company-paid holidays
• Company-funded medical insurance
• Company joint funding of dental and vision insurance, life and disability plans for full-time employees
• 401(k) match
• Gym membership reimbursement
• Use of company condominiums
• Emphasis on employee growth and development

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED