Executive Assistant & HR Coordinator-Bilingual

Roth Industries, LLC•Colorado Springs, CO

1d•$50,000 - $58,000•Onsite

About The Position

Roth Industries LLC is hiring a bilingual Executive Assistant & HR Coordinator to provide administrative support to senior leadership and assist with Human Resources and general business operations. This onsite, full-time, non-exempt role is suited to an experienced administrative professional who can manage competing priorities in a fast-paced environment and handle confidential information with discretion. The position requires fluency in English and Spanish and at least three years of relevant administrative experience. The annual salary range is $50,000–$58,000. The role supports executive calendars, meetings, travel, correspondence, business communications, filing, expenses, office activities, and special projects. It also provides administrative assistance across HR functions, including onboarding, offboarding, recruiting coordination, personnel records, employee communications, benefits, leave administration, payroll coordination, HRIS activities, and routine English-Spanish interpretation and translation. The position works directly with senior leadership and helps improve administrative processes and the employee experience.

Requirements

At least 3 years of administrative, executive assistant, office administration, or related professional experience.
Fluency in English and Spanish, including strong verbal and written communication skills.
High school diploma or equivalent.
Demonstrated ability to manage confidential and sensitive business and employee information.
Proficiency in Microsoft Office, including Outlook, Word, Excel, PowerPoint, and Teams.
Exceptional organizational and time-management skills.
Strong written and verbal communication abilities.
Excellent attention to detail and accuracy.
Ability to manage multiple responsibilities, competing priorities, and deadlines.
Professional demeanor and strong interpersonal skills.
Sound judgment, discretion, and respect for confidentiality.
Ability to work independently, anticipate needs, and take initiative.
Strong problem-solving skills and a proactive approach to completing tasks.
Ability to build positive working relationships with leadership, employees, and external business contacts.

Nice To Haves

Previous experience supporting C-suite executives or senior leadership.
Prior Human Resources experience or familiarity with HR administrative processes.
Associate's or Bachelor's degree.
Familiarity with HRIS platforms, payroll systems, applicant tracking systems, or other business software.

Responsibilities

Provide high-level administrative support to C-suite executives and senior leadership.
Manage executive calendars, appointments, meetings, and scheduling priorities.
Coordinate meetings, including agendas, materials, and follow-up communications.
Arrange business travel, accommodations, itineraries, and related logistics.
Prepare, edit, and format correspondence, reports, presentations, and spreadsheets.
Assist with business communications and provide bilingual support in English and Spanish.
Serve as a professional point of contact for employees, clients, vendors, visitors, and business partners.
Monitor communications and follow-up items, and help ensure deadlines and commitments are met.
Maintain organized electronic and physical filing systems.
Assist with expense reports, invoices, purchase requests, and business documentation.
Coordinate office activities, company meetings, employee events, and special projects.
Identify opportunities to improve administrative processes, organization, and workflow.
Maintain confidentiality of executive, business, and personnel information.
Provide administrative support for day-to-day Human Resources operations.
Assist with new-hire onboarding, orientation, employee documentation, offboarding, and personnel records.
Coordinate recruiting activities, including job postings, interview scheduling, candidate communication, and interview logistics.
Serve as a bilingual resource for Spanish-speaking employees and applicants regarding routine HR communications and processes.
Prepare and maintain offer letters, employee acknowledgments, personnel changes, and other HR documentation.
Track employee records, required documentation, training, certifications, and compliance-related information.
Assist employees with routine HR questions and refer complex matters to the appropriate leadership or HR contact.
Provide administrative assistance with benefits, leave administration, payroll coordination, and HRIS activities.
Support employee engagement initiatives, company announcements, training activities, and internal events.
Assist with communicating company policies, procedures, and workplace updates.
Provide routine verbal interpretation and written translation between English and Spanish as needed.