Executive Assistant Jobs in Austin, MS

About The Position

Requirements

• Bachelor's degree in business administration, higher education, communications, organizational management, or a related field, or an equivalent combination of education and experience.
• At least five years of progressively responsible administrative or executive support experience.
• Experience supporting senior-level leadership and managing multiple priorities.
• Strong organizational, written, and verbal communication skills.
• Proficiency with Microsoft Office, including Outlook, Word, Excel, and PowerPoint.
• Ability to gather, organize, analyze, and present information effectively.
• Ability to exercise sound judgment, maintain confidentiality, and work independently.
• Strong interpersonal skills and ability to work effectively with diverse internal and external stakeholders.
• Physical dexterity to use hands, arms, and shoulders repetitively to operate a keyboard and other office equipment, use a telephone, and access file cabinets and items stored at various levels, including overhead.
• Ability to speak and hear well enough to communicate clearly and understandably at conversational distance, over the telephone, and in a group setting.
• Ability to continuously operate a personal computer for extended periods of time (four or more hours).
• Mental acuity to collect and interpret data, evaluate, reason, define problems, establish facts, draw valid conclusions, and make valid judgments and decisions.

Nice To Haves

• Experience in higher education, academic medicine, health sciences, or a research environment.

Responsibilities

• Provide high-level administrative and operational support to the Vice Provost of Research and Dean, College of Biosciences.
• Coordinate and manage internal and external meetings, including agendas, materials, presentations, logistics, and follow-up on action items and commitments; prioritize time-sensitive matters.
• Arrange travel, including itineraries, conference logistics, and site visits, and reconcile related expense reports.
• Assist with high-level correspondence and communications, including staff communications, executive reports, and presentations.
• Answer telephone calls, determine priorities, prepare responses, and/or respond appropriately and promptly.
• Lead and coordinate assigned strategic projects and initiatives, ensuring timely completion and effective stakeholder communication.
• Serve as a professional liaison with university leaders, faculty, staff, students, and external partners regarding research.
• Support research and academic operations across both campuses.
• Maintain records, databases, reports, and other operational documentation, including confidential records and information.
• Gather, organize, and assist in analyzing institutional and external research data.
• Support relationships between institutional, academic, community, and research partners.
• Develop project timelines, track deliverables, and provide status updates.
• Anticipate administrative needs and identify opportunities to improve processes and efficiency.
• Support faculty affairs, including hiring, rank, and promotion, applying knowledge of relevant policies.
• Support college initiatives, events, meetings, and special projects.
• Participate in preparing, monitoring, and reporting annual operating budgets and related reports.
• Oversee office operations, including supplies, records management, equipment, and software needs, and recommend efficiency improvements.
• Perform other duties and special projects as assigned.