Executive Assistant Jobs in Austin, MS

About The Position

Requirements

• High school diploma or equivalent.
• Five or more years of experience as an Executive Assistant supporting multiple members of an executive leadership team.
• Strong organizational skills and attention to detail, with the ability to manage multiple priorities and deadlines.
• Proficiency in Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint.
• Demonstrated discretion in handling confidential business, financial, and personnel information.
• Ability to work independently, anticipate needs, and resolve routine issues without direction.
• Familiarity with working with marketing agencies and issuing approvals for social media content.
• Excellent written and verbal communication skills, including professional correspondence and phone etiquette.
• Ability to meet the described working conditions, including prolonged sitting and computer use, lifting up to 15 pounds at times, positioning to install equipment under desks, moving through the building to access files, following written and oral instructions, completing tasks with frequent interruptions, and speaking clearly by phone and with coworkers.

Nice To Haves

• Experience supporting construction, field services, manufacturing, oil and gas, or industrial operations.
• Familiarity with Microsoft Teams, Microsoft Planner or similar project management tools, and CRM software.
• Basic to intermediate use of AI tools.
• Working proficiency in Canva.

Responsibilities

• Manage the President & CEO’s calendar, prioritize meetings, and resolve scheduling conflicts across internal, customer, and partner commitments.
• Manage organizational initiatives on behalf of the President & CEO by building project plans and timelines, assigning and tracking tasks, monitoring milestones, and communicating updates to appropriate team members.
• Prepare correspondence, reports, and presentations for leadership meetings, customer engagements, and board meetings.
• Arrange travel for the President & CEO and leadership team, including flights, lodging, ground transportation, and itineraries; reconcile related expense reports in accordance with company policy.
• Partner with the VP of Operations to keep the President & CEO informed about business operations.
• Serve as the CEO’s liaison to the leadership team, customers, vendors, and others; route items to the appropriate person and follow through to resolution.
• Coordinate leadership team meetings, off-sites, and company events, including preparing agendas and pre-read materials and recording minutes and action items.
• Approve social media content and review sales materials created by the external marketing agency for brand alignment and proper messaging.

Benefits

• Competitive compensation package
• Medical, dental, and vision coverage
• 401(k) with company match
• Life insurance and long-term disability coverage (100% company paid)
• Health Savings Account (HSA)
• Gym reimbursement program
• Tuition reimbursement program
• Wellness Check Program with insurance premium discounts
• Employee Assistance Program (EAP)
• Paid holidays
• Paid time off (PTO)