Executive Assistant

Tactile Medical•Minneapolis, MN

About The Position

At Tactile Medical, the Executive Assistant supports an executive team member and other key stakeholders, performing all duties in accordance with HIPAA requirements. The role manages the executive’s calendar and competing priorities, coordinates meetings, travel, events, and communications, and handles administrative, financial, and document-processing tasks. The position also serves as a liaison between leadership, internal teams, and high-level partner and executive contacts.

Requirements

4–6 years of experience working as an executive assistant in a fast-paced environment.
Excellent written and verbal communication skills.
Exceptional organizational skills and strong attention to quality and detail.
Strong initiative, follow-through, and ability to anticipate needs.
Superior knowledge of Microsoft Outlook, Word, Excel, and PowerPoint, and ability to learn software programs quickly.
Demonstrated successful project management skills.
Ability to manage multiple competing priorities in a fast-paced, results-driven environment.
Ability to work independently, be resourceful, anticipate potential issues, and communicate them.
Strong customer focus and approachability.
Critical-thinking, analytical, and problem-solving skills.
Ability to learn quickly and acquire knowledge of organizational operations, procedures, and staff.
Ability to manage time-sensitive, confidential information with professionalism, confidentiality, and speed.
Adaptability and flexibility, with willingness to collaborate in a team environment.
Demonstrated successful experience with Investor Relations.
Ability to handle interactions with poise, tact, and professionalism.
Perform all job duties while adhering to HIPAA requirements.

Nice To Haves

Bachelor’s degree preferred.

Responsibilities

Screen and respond to calls for key stakeholders as requested.
Gather, prepare, and produce reports, presentations, documents, and other information.
Prepare for meetings and conferences, including notices, agendas, pre-work, and follow-up; arrange meeting space, equipment, and food service within budget; transcribe and distribute minutes as needed.
Plan and execute team meetings with multiple participants and coordinate pre- and post-event activities.
Coordinate lodging and travel arrangements and prepare itineraries for the Executive team and Board of Directors.
Handle corporate card and expense administration and process departmental invoices.
Review and process legal agreements and related documents accurately and promptly.
Partner with marketing team members to execute events, conferences, and meetings.
Serve as a liaison for the leadership team and internal team members, and as a key contact for high-level partner and internal executive contacts.
Prioritize and organize competing requests and deliver high-quality, timely work.
Manage the Executive’s calendar and support efficient time utilization and balancing of priorities.
Greet the Executive’s guests and visitors and direct them to the appropriate person or area.