Exec Asst, Corporate

Baxter•Deerfield, IL

3d•Hybrid

About The Position

The Corporate Executive Assistant supports the Chief Information Officer as a trusted partner, managing priorities, communications, and day-to-day operations. This senior-level role provides proactive, high-touch, confidential support so the CIO can focus on strategic decision-making. The position serves as a key liaison across the organization, working closely with executive leadership, Corporate and Senior Executive Assistants, and internal and external stakeholders. It offers exposure to senior IT and enterprise leadership and requires professionalism, confidentiality, and proactive problem-solving in support of a global organization. In addition to supporting one or two senior leaders, the Executive Assistant provides broader administrative leadership across the IT function. As a central point of coordination, the role manages complex priorities, information flow, and competing demands in a fast-paced, dynamic environment, exercising sound judgment and discretion.

Requirements

High school diploma required.
8+ years of experience as an Executive Assistant or Senior Executive Assistant supporting senior leaders, including C-suite or equivalent roles.
Exceptional written, verbal, and interpersonal communication skills, including the ability to interact confidently with senior leadership and external partners.
Strong organizational, prioritization, and project management skills, with the ability to deliver results under tight timelines.
Excellent critical thinking and sound business judgment in a fast-paced, frequently changing environment.
Advanced calendar management and scheduling expertise, particularly in Outlook.
Advanced proficiency in Outlook, Word, Excel, PowerPoint, and related tools.
High proficiency in invoice and purchase order processing.

Nice To Haves

Associate’s degree or professional certification.

Responsibilities

Serve as a key liaison between the CIO, IT senior leadership team, and enterprise partners.
Coordinate and manage sophisticated calendars and schedules, and prepare and manage correspondence, presentations, databases, and spreadsheets.
Arrange and manage global and domestic travel, including air and ground transportation, lodging, visas and passports, and meeting logistics.
Prepare expense reports and manage corporate credit lines; apply and support company policies and provide mentorship or training as needed.
Support departmental initiatives and project-manage or coordinate meetings and events across in-person, virtual, and hybrid formats.
Handle sensitive and confidential information with autonomy, judgment, and discretion in a fast-paced executive environment with shifting priorities and frequent change.
Provide flexible support to global leaders across time zones as business needs evolve.
Anticipate needs by identifying risks, gaps, and solutions before issues arise.
Lead or coordinate administrative efforts for the broader IT function when needed.

Benefits

Medical and dental coverage starting on day one.
Basic life, accident, short-term and long-term disability, and business travel accident insurance.
Employee Stock Purchase Plan with the ability to purchase company stock at a discount.
401(k) Retirement Savings Plan with employee contribution options and company matching.
Flexible Spending Accounts.
Educational assistance programs.
Paid holidays and paid time off ranging from 20 to 35 days based on length of service.
Family and medical leaves of absence.
Paid parental leave.
Commuting benefits.
Employee Discount Program.
Employee Assistance Program.
Childcare benefits.