Exec Asst
About The Position
Optum Technology is seeking an Executive Assistant to support UnitedHealthcare Technology leadership. This highly visible position serves as a trusted strategic and administrative partner to the Vice President, CTO and Vice President, CIO. The role operates in a fast-paced, high-volume environment with frequently shifting priorities and requires executive judgment, initiative, discretion, and the ability to anticipate needs, resolve routine issues independently, and protect executive time. The Executive Assistant manages complex calendars, travel, executive communications, and leadership meetings while helping strengthen executive visibility, team connection, and the employee experience. As an operational anchor across both leadership portfolios, the role enables the executives to focus on critical technology initiatives, strategic alignment, and enterprise operational excellence. This is a Minnesota-based, office-focused position with flexibility based on business and personal needs. Regular onsite presence is important for executive leadership, in-person meetings, leadership events, and local team activities.
Requirements
- High school diploma, GED, or equivalent work experience.
- At least 5 years of progressively responsible administrative support experience, including direct support to Vice Presidents, senior executives, or C-suite leaders.
- Experience supporting multiple senior leaders, including complex calendar management, executive meetings, and domestic and international travel.
- Demonstrated ability to act as a strategic partner to executive leadership, anticipate needs, manage competing priorities, exercise sound judgment, and work independently with limited direction.
- Experience managing executive expenses and using corporate travel and expense systems such as Concur, Ariba, or AMEX Global Travel.
- Advanced proficiency with Microsoft Outlook, Word, Excel, PowerPoint, and Teams.
- Solid written and verbal communication skills and demonstrated discretion when handling sensitive or confidential information.
Nice To Haves
- Experience supporting technology, healthcare, or other large-enterprise leadership.
- Experience supporting multiple executives within a centralized or shared administrative model.
- Experience with Microsoft Copilot, enterprise-approved AI or automation tools, SharePoint, OneNote, or similar digital productivity tools.
- Experience supporting executive events, employee-engagement activities, or administrative-team onboarding and mentoring.
Responsibilities
- Serve as a trusted strategic partner to executive leadership, prioritizing requests, protecting executive time, resolving routine issues, and determining when matters require executive involvement.
- Provide direct, high-level administrative support to the Vice President, CTO and Vice President, CIO.
- Anticipate executive needs, identify potential conflicts or operational issues, and proactively develop solutions with minimal direction.
- Manage complex, fluid executive calendars across domestic and international time zones, balance competing priorities, and resolve scheduling conflicts.
- Coordinate domestic and international executive travel, including flights, itineraries, accommodations, ground transportation, meetings abroad, and last-minute changes.
- Plan and coordinate in-person and virtual executive meetings, leadership sessions, workshops, and events, including agendas, materials, room and technology setup, and follow-up activities.
- Support leadership and employee-engagement activities that strengthen team connection, executive visibility, and the employee experience.
- Prepare, submit, audit, and reconcile executive expense reports, and support invoice processing and other administrative financial workflows.
- Draft, proofread, format, and edit executive-ready presentations, correspondence, communications, spreadsheets, and business documentation.
- Maintain organized, accessible digital documents and information using Microsoft 365 and other enterprise collaboration tools.
- Handle sensitive and confidential business information with discretion, professionalism, and sound judgment.
- Build effective relationships with senior leaders, business partners, employees, administrative colleagues, and external stakeholders.
- Collaborate with peer administrative professionals to provide operational continuity, backup coverage, shared best practices, and onboarding support.
Benefits
- Comprehensive benefits package, subject to eligibility requirements.
- Incentive and recognition programs, subject to eligibility requirements.
- Equity stock purchase, subject to eligibility requirements.
- 401(k) contribution, subject to eligibility requirements.
Stand Out From the Crowd
Upload your resume and get instant feedback on how well it matches this job.
What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
High school or GED
