Exec Asst, Corporate
About The Position
The Corporate Executive Assistant provides proactive, high-touch, confidential support to Baxter’s Chief Information Officer, helping manage priorities, communications, and day-to-day operations so the CIO can focus on strategic decision-making. The role supports one to two senior leaders and serves as a key liaison across the organization, partnering with executive leadership, Corporate and Senior Executive Assistants, and internal and external stakeholders. The position also provides broader administrative leadership across the IT function, serving as a central point of coordination for complex priorities, information flow, and competing demands in a fast-paced, dynamic global organization. It requires professionalism, proactive problem-solving, sound judgment, discretion, and the ability to support leaders across time zones as business needs evolve.
Requirements
- High school diploma required.
- At least 8 years of experience as an Executive Assistant or Senior Executive Assistant supporting senior leaders, including C-suite or equivalent roles.
- Exceptional written, verbal, and interpersonal communication skills, with the ability to interact confidently with senior leadership and external partners.
- Strong organizational, prioritization, and project management skills, with the ability to deliver results under tight timelines.
- Excellent critical thinking and sound business judgment in a fast-paced, frequently changing environment.
- Advanced calendar management and scheduling expertise, particularly in Outlook.
- Advanced proficiency in Outlook, Word, Excel, PowerPoint, and related tools.
- High proficiency in invoice and purchase order processing.
Nice To Haves
- Associate’s degree or professional certification.
Responsibilities
- Serve as a key liaison between the CIO, IT senior leadership team, and enterprise partners.
- Coordinate and manage sophisticated calendars and schedules; prepare and manage correspondence, presentations, databases, and spreadsheets.
- Arrange and manage global and domestic travel, including air and ground transportation, lodging, visas and passports, and meeting logistics.
- Prepare expense reports and manage corporate credit lines; apply and support company policies and provide mentorship or training as needed.
- Support departmental initiatives and project-manage or coordinate meetings and events across in-person, virtual, and hybrid formats.
- Operate effectively in a fast-paced, highly transparent executive environment with shifting priorities and frequent change, using autonomy, judgment, and discretion when handling sensitive and confidential information.
- Provide flexible support to global leaders across time zones as business needs evolve.
- Anticipate needs by identifying risks, gaps, and solutions before issues arise; step in to lead or coordinate administrative efforts for the broader IT function when needed.
Benefits
- Medical and dental coverage starting on day one.
- Basic life, accident, short-term disability, long-term disability, and business travel accident insurance.
- Employee Stock Purchase Plan (ESPP) with the ability to purchase company stock at a discount.
- 401(k) Retirement Savings Plan with employee contribution and company matching options.
- Flexible Spending Accounts.
- Educational assistance programs.
- Paid holidays and paid time off ranging from 20 to 35 days based on length of service.
- Family and medical leaves of absence and paid parental leave.
- Commuting benefits.
- Employee Discount Program.
- Employee Assistance Program (EAP).
- Childcare benefits.
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What This Job Offers
Job Type
Full-time
Career Level
Senior
Education Level
High school or GED
