Exec/Admin Assistant

American Express•New York, NY

23h•Hybrid

About The Position

Global Financial Crimes Compliance (GFCC), part of Global Risk & Compliance (GRC), leads enterprise-wide Anti-Money Laundering, Sanctions, and Anti-Corruption compliance functions. The team identifies, investigates, and reports suspicious activity, including money laundering and terrorist financing, and provides analytical and operational support for the company’s GFCC control framework. The Executive Assistant provides administrative support to Ted Starishevsky and other vice presidents in GFCC. This role supports leaders with a range of administrative tasks and helps ensure the efficient operation of the department. The role involves close collaboration with business partners inside and outside American Express in a dynamic, fast-paced environment. The successful candidate is experienced in administrative work, able to work independently and confidently under pressure, resourceful, and skilled at building relationships and navigating a large organization. Exceptional organizational skills, professionalism, and discretion in handling sensitive information are essential. This position is posted as a hybrid work arrangement, with an expectation of working in the office at least three days a week.

Requirements

Proven experience supporting senior executives, with exceptional organizational, administrative, and interpersonal skills.
Keen attention to detail and a sense of urgency in execution and follow-up.
Ability to work independently and collaboratively in a dynamic, fast-paced organization.
Ability to manage multiple tasks and conflicting or changing priorities with little direction.
Integrity and ability to handle sensitive issues while maintaining complete confidentiality.
Positive, solutions-oriented, proactive, reliable, and able to prioritize.
Intermediate to advanced computer skills, including proficiency with Microsoft PowerPoint, Excel, Word, and Outlook.
Excellent written and verbal communication skills.
Flexibility and ability to work effectively in a team, anticipate needs, and find ways to help the leader’s organization run efficiently.
Professional maturity.
Eligibility to work in the United States; American Express will not pursue visa sponsorship for this position.

Nice To Haves

Bachelor’s degree preferred.
Knowledge of MyInfo, Concur Expense & Travel, Ariba Buyer, SharePoint, WebEx, and Slack.

Responsibilities

Schedule internal and external meetings with senior executives, reserve conference rooms, and coordinate meeting logistics.
Manage domestic and international travel arrangements, including air, hotel, car transfers, and meeting agendas.
Prepare, review, and process expense reports in accordance with company travel and expense policy.
Support team administration, including onboarding new hires, updating distribution lists, and setting up group-wide team meetings.
Manage emails and correspondence in a timely manner.
Assist with timekeeping and payroll duties.
Order workstations, devices, and accessories as needed by the team.
Process invoices and requisitions.
Assist with the management and coordination of compliance-related projects and initiatives.
Proactively identify and resolve administrative issues and challenges.