Exec/Admin Assistant
About The Position
The Executive Assistant provides administrative support to Ted Starishevsky and other Vice Presidents in Global Financial Crimes Compliance (GFCC), an organization within Global Risk & Compliance responsible for enterprise-wide Anti-Money Laundering, Sanctions, and Anti-Corruption compliance. The role supports leaders and helps ensure efficient department operations in a dynamic, high-paced environment, collaborating with business partners inside and outside American Express. The successful candidate is experienced in a broad range of administrative tasks, works independently and confidently under pressure, builds strong relationships, and navigates a large organization resourcefully. Exceptional organization, professionalism, and discretion when handling sensitive information are essential. The role uses a hybrid work arrangement, with an expectation of working in the office at least three days per week.
Requirements
- Proven experience supporting senior executives, with exceptional organizational, administrative, and interpersonal skills.
- Keen attention to detail and a sense of urgency in execution and follow-up.
- Ability to work independently and collaboratively in a dynamic, fast-paced organization and manage multiple tasks and conflicting or changing priorities with little direction.
- Integrity and ability to handle sensitive issues while maintaining complete confidentiality.
- Positive, solutions-oriented, proactive, reliable, and able to prioritize.
- Intermediate to advanced computer skills, including proficiency with Microsoft PowerPoint, Excel, Word, and Outlook.
- Knowledge of MyInfo, Concur Expense & Travel, Ariba Buyer, SharePoint, WebEx, and Slack.
- Excellent written and verbal communication skills.
- Flexibility and ability to work effectively in a team, anticipate needs, and seek ways to help the leader’s organization run efficiently.
- Professional maturity.
- Eligibility to work in the United States; American Express will not pursue visa sponsorship for these positions.
Nice To Haves
- Bachelor’s degree preferred.
Responsibilities
- Schedule meetings with senior executives internally and externally, reserve conference rooms, and coordinate meeting logistics.
- Manage domestic and international travel arrangements, including air, hotel, car transfers, and meeting agendas.
- Prepare, review, and process expense reports in accordance with company travel and expense policy.
- Support team administration, including onboarding new hires, updating distribution lists, and setting up group-wide team meetings.
- Manage emails and correspondence in a timely manner.
- Assist with timekeeping and payroll duties.
- Order workstations, devices, and accessories as needed by the team.
- Process invoices and requisitions.
- Assist in managing and coordinating compliance-related projects and initiatives.
- Proactively identify and resolve administrative issues and challenges.
Benefits
- Competitive base salaries
- Bonus incentives
- 6% company match on retirement savings plan
- Free financial coaching and financial well-being support
- Comprehensive medical, dental, vision, life insurance, and disability benefits
- Flexible working model with hybrid, onsite, or virtual arrangements depending on role and business need
- 20+ weeks of paid parental leave for all parents, regardless of gender, for pregnancy, adoption, or surrogacy
- Free access to global onsite wellness centers staffed with nurses and doctors, depending on location
- Free and confidential counseling support through the Healthy Minds program
- Career development and training opportunities
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
No Education Listed
