Executive Assistant-Design Leadership

Kendra Scott•Austin, TX

About The Position

Kendra Scott is seeking a proactive, highly organized Executive Assistant to support Design leaders and help keep the department’s day-to-day operations running smoothly. The role combines executive administrative support with design operations coordination, connecting leadership priorities with the schedules, communication, and follow-through needed to keep creative work moving. The ideal candidate has experience supporting senior executives, preferably with a background in design operations or supporting a design or product development team, and can anticipate needs, exercise discretion, and support creative leaders through a fast-paced design and development calendar.

Requirements

At least 3 years of experience as an Executive Assistant or in a comparable role supporting senior leaders in a fast-paced environment.
Understanding of seasonal design calendars, creative review processes, and the coordination required to move work across teams.
Excellent organizational skills and attention to detail, with the ability to manage competing priorities and follow through consistently.
Strong judgment, discretion, and the ability to anticipate needs, solve problems independently, and recognize when to escalate.
Excellent communication and interpersonal skills, with the ability to build trusted partnerships across levels and functions.
Proficiency in Microsoft Outlook, PowerPoint, Excel, and Word, with the ability to learn project management and design workflow tools.
A flexible, service-oriented approach and comfort adapting to shifting schedules and business needs.
A growth mindset and appreciation for the company’s core values of Family, Fashion, and Philanthropy.

Nice To Haves

Experience in design operations, creative operations, or supporting a design or product development team, preferably within jewelry, fashion, accessories, or a lifestyle brand.

Responsibilities

Manage complex calendars for multiple Design leaders, prioritize meetings, protect time for creative work and key business decisions, anticipate conflicts, communicate changes, and coordinate with internal partners and external contacts.
Prepare agendas, briefing materials, and presentations; capture decisions and action items; and follow up on next steps.
Handle confidential information, unreleased designs, and sensitive business communications with sound judgment and discretion.
Establish a library of intellectual property documentation for legal use.
Partner with Design leaders and cross-functional teams to maintain design calendars, meeting schedules, and seasonal milestones.
Coordinate design reviews, working sessions, and collection presentations, ensuring materials, samples, and meeting spaces are ready.
Track leadership action items, approvals, and deadlines; flag scheduling risks and outstanding decisions to appropriate partners.
Maintain organized shared files, presentation materials, and project trackers, and identify ways to simplify administrative workflows.
Arrange travel for Design leaders, including flights, accommodations, transportation, and detailed itineraries.
Coordinate logistics for inspiration trips, market appointments, and other design-related travel, adjusting plans as priorities evolve.
Prepare and submit expense reports and assist with tracking team expenses and invoices in partnership with appropriate teams.
Coordinate team meetings, offsites, recognition, celebrations, and gifting on behalf of Design leadership.
Welcome visiting creative partners, vendors, and guests, coordinating schedules and logistics to deliver an exceptional experience.
Partner with relevant teams on onboarding logistics and help new Design team members navigate calendars, resources, and ways of working.