Executive Assistant-Design Leadership

Kendra Scott • Austin, TX

3d

About The Position

Kendra Scott is seeking a proactive, highly organized Executive Assistant to support Design leaders and help keep the department’s day-to-day operations running smoothly. The role combines executive administrative support with design operations coordination, connecting leadership priorities with the schedules, communication, and follow-through needed to keep creative work moving. The ideal candidate has experience supporting senior executives, preferably alongside a background in design operations or support for a design or product development team, and can anticipate needs, exercise discretion, and support creative leaders through a fast-paced design and development calendar.

Requirements

• 3+ years of experience as an Executive Assistant or in a comparable role supporting senior leaders in a fast-paced environment.
• Understanding of seasonal design calendars, creative review processes, and the coordination required to move work across teams.
• Excellent organizational skills and attention to detail, with the ability to manage competing priorities and follow through consistently.
• Strong judgment, discretion, and the ability to anticipate needs, solve problems independently, and recognize when to escalate.
• Excellent communication and interpersonal skills, with the ability to build trusted partnerships across levels and functions.
• Proficiency in Microsoft Outlook, PowerPoint, Excel, and Word, with the ability to learn project management and design workflow tools.
• A flexible, service-oriented approach and comfort adapting to shifting schedules and business needs.
• A growth mindset and appreciation for the company’s core values of Family, Fashion, and Philanthropy.

Nice To Haves

• Previous experience in design operations, creative operations, or supporting a design or product development team, strongly preferred.
• Experience within jewelry, fashion, accessories, or a lifestyle brand.

Responsibilities

• Manage complex calendars for multiple Design leaders, prioritizing meetings and protecting time for creative work and key business decisions.
• Anticipate scheduling conflicts, communicate changes promptly, and coordinate with internal partners and external contacts.
• Prepare agendas, briefing materials, and presentations; capture decisions and action items; and follow up on next steps.
• Handle confidential information, unreleased designs, and sensitive business communications with sound judgment and discretion.
• Establish a library of intellectual property documentation for legal use.
• Partner with Design leaders and cross-functional teams to maintain design calendars, meeting schedules, and key seasonal milestones.
• Coordinate design reviews, working sessions, and collection presentations, ensuring materials, samples, and meeting spaces are ready.
• Track leadership action items, approvals, and deadlines; flag scheduling risks and outstanding decisions to appropriate partners.
• Maintain organized shared files, presentation materials, and project trackers, and identify ways to simplify administrative workflows.
• Arrange travel for Design leaders, including flights, accommodations, transportation, and detailed itineraries.
• Coordinate logistics for inspiration trips, market appointments, and other design-related travel, adjusting plans as priorities evolve.
• Prepare and submit expense reports and assist with tracking team expenses and invoices in partnership with the appropriate teams.
• Coordinate team meetings, offsites, recognition, celebrations, and gifting on behalf of Design leadership.
• Welcome visiting creative partners, vendors, and guests, coordinating schedules and logistics.
• Partner with relevant teams on onboarding logistics and help new Design team members navigate calendars, resources, and ways of working.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed