Executive Assistant, Nursing Leadership

Beth Israel Lahey Health

1d • $65,208 - $99,840

About The Position

This newly created Executive Assistant position supports the operational and strategic needs of the Associate Chief Nurse Officer (ACNO) team. It provides advanced support for project coordination, executive communication, initiative tracking, and other leadership priorities. The role provides complex administrative support and oversees projects in support of an executive. It independently initiates, organizes, and implements systems and procedures to efficiently manage special projects, reports, and presentation preparation.

Requirements

• Associate's degree.
• 5–8 years of related work experience.
• Advanced skills with Microsoft applications, which may include Outlook, Word, Excel, PowerPoint, or Access, and other web-based applications.
• Ability to produce complex documents, perform analysis, and maintain databases.
• Ability to summarize and communicate moderately complex information in English in varied written formats to internal and external customers.
• Ability to comprehend and communicate complex verbal information in English to medical center staff, patients, families, and external customers.
• Ability to demonstrate in-depth knowledge of concepts, practices, and policies and use them in complex, varied situations.
• Ability to work collaboratively in small teams, improve work-group operations by offering ideas and identifying issues, and respect team members.
• Ability to provide high-level customer service and staff training to meet unit customer-service standards and expectations, and resolve service issues promptly and respectfully.
• Must be vaccinated against influenza as a condition of employment.

Nice To Haves

• Bachelor's degree preferred.

Responsibilities

• Represent the Executive to high-level internal and external constituents, answer policy questions, and determine appropriate courses of action for sensitive issues and matters of significance.
• Establish and maintain influential and strategic relationships at all levels of the organization.
• Gather information on behalf of the Executive, and research and write memos, letters, and often complex reports using independent judgment.
• Coordinate meetings with community leaders, government agencies, legal firms, and consulting firms; provide sensitive information and use discretion and judgment when responding to questions and determining issues on medical center access.
• Generate reports by determining appropriate data inclusion and output criteria, and review reports for validity and accuracy.
• Manage the online appointment schedule, coordinate arrangements for multiple meetings, and maintain files for easy access to daily schedule background materials.
• Coordinate complex travel arrangements for meetings and prepare presentation materials.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree