Executive Assistant – Executive Leadership Team

ER2 • Mesa, AZ

5d • Onsite

About The Position

ER2 is seeking a highly organized, detail-oriented Executive Assistant to support several members of its Executive Leadership Team (ELT). The role goes beyond calendar and administrative support: it involves researching questions, organizing information, coordinating projects, managing important details, and helping turn executive priorities into completed work. The Executive Assistant will become a trusted resource who helps executives stay organized, make informed decisions, and focus their time where it matters most. As the employee gains knowledge of ER2 and its operations, they will be entrusted with increasingly complex responsibilities and greater independence.

The position is based in the office in Mesa, Arizona, with a Monday–Friday schedule from 8:00 a.m. to 5:00 p.m. and a one-hour lunch break. Compensation is $65,000–$70,000, depending on experience. The position reports to members of the Executive Leadership Team. The employee will work in both professional office and operational environments to learn ER2’s teams, services, systems, and day-to-day operations.

Requirements

• Strong attention to detail and quality control skills.
• Ability to work efficiently in a fast-paced environment.
• Excellent problem-solving and troubleshooting abilities.
• Strong teamwork and communication skills.
• Flexibility to adapt to changing priorities.
• Commitment to continuous improvement and excellence.
• Dependability, accountability, and consistent follow-through.
• Accuracy, sound judgment, and discretion when handling sensitive information.
• Ability to organize multiple responsibilities while maintaining quality and attention to detail.
• Confidence navigating business systems, organizing data, and learning new technology.
• Ability to work at a desk for extended periods.
• Ability to work periodically in warehouse and operational environments.

Nice To Haves

• Previous experience supporting executives, senior leaders, business operations, or complex administrative projects is preferred.
• Education or experience in Business, Operations, Supply Chain, Information Systems, or a related field is a plus.

Responsibilities

• Organize schedules, commitments, information, and priorities for multiple members of ER2’s Executive Leadership Team.
• Coordinate calendars, meetings, travel, and preparation materials so executives are organized and prepared.
• Track action items, deadlines, and follow-ups, and ensure commitments are completed.
• Participate in meetings and document key discussions, decisions, and next steps.
• Prepare professional communications, reports, presentations, and other executive materials.
• Handle confidential information, requests, and communications with professionalism and discretion.
• Coordinate errands, remote tasks, and special requests for executives as needed.
• Research business questions by gathering information, documentation, history, and data from multiple sources.
• Investigate incomplete or conflicting information to develop a clear and accurate understanding.
• Organize complex information into useful reports, summaries, timelines, and presentations.
• Coordinate projects and requests from start to finish, identifying steps, tracking progress, and ensuring completion.
• Work with teams across ER2 to gather information, clarify details, and follow through on outstanding items.
• Maintain organized records, project documentation, and resources so information is easy to find and use.
• Provide timely updates on progress, findings, and matters requiring executive attention.
• Identify practical opportunities to improve organization, accuracy, efficiency, and consistency.
• Develop working knowledge of ER2’s teams, services, systems, and operations, and build relationships across departments.
• Learn how ER2’s systems, processes, technology, and physical operations connect, using that knowledge to anticipate recurring needs and support executive priorities.
• Become a reliable source of information, organization, and operational knowledge for the executives supported.

Benefits

• Comprehensive benefits package, including medical, dental, vision, life insurance, and supplemental coverages.
• 401(k) with company match after 90 days of employment.
• Paid time off and paid holidays.
• Competitive compensation.
• Professional and personal growth and development opportunities.
• Opportunity to have a voice and make an impact, take ownership, think creatively, and drive improvements across the company.
• Team-first culture in which employees pitch in where needed.

What This Job Offers

• Job Type: Full-time
• Career Level: Executive
• Education Level: No Education Listed