Executive Assistant – Executive Leadership Team

ER2•Mesa, AZ

8d•$65,000 - $70,000•Onsite

About The Position

ER2 is seeking a highly organized, detail-oriented Executive Assistant to support several members of its Executive Leadership Team (ELT). The role helps executives stay organized, make informed decisions, and focus their time on priorities by managing schedules, information, projects, and follow-through. It extends beyond routine administrative work to include research, reporting, project coordination, and developing a working understanding of ER2’s business and operations. The successful candidate will become a trusted, dependable resource for executives by maintaining accurate information, tracking commitments, coordinating work through completion, and communicating timely updates. As knowledge of ER2 grows, the assistant will be trusted with increasingly complex responsibilities and greater independence. The position is based in-office in Mesa, Arizona, with a Monday–Friday schedule of 8:00 a.m.–5:00 p.m. and a one-hour lunch break. It reports to members of the ELT and offers a salary of $65,000–$70,000, depending on experience. ER2 partners with organizations to provide technology deployment, equipment management, and zero-waste IT disposal solutions, and supports efforts to reduce the digital divide through technology donations. The company emphasizes continuous improvement, humility, servanthood, excellence, accountability, and service to others.

Requirements

Strong attention to detail and quality-control skills.
Ability to work efficiently in a fast-paced environment.
Excellent problem-solving and troubleshooting abilities.
Strong teamwork and communication skills.
Flexibility to adapt to changing priorities.
Commitment to continuous improvement and excellence.
Dependable and accountable, with consistent follow-through on commitments.
Accurate and detail-oriented, with a willingness to verify information and maintain high-quality work.
Naturally organized and able to manage moving pieces, information, and priorities.
Curious and analytical, with an interest in researching questions and understanding how things work.
Resourceful and thoughtful when working through problems, identifying next steps, and determining when more information or direction is needed.
Clear and professional communicator who keeps appropriate people informed.
Trustworthy and discreet when handling sensitive information.
Collaborative and respectful, with the ability to interact with people at all levels of an organization.
Eager to learn and develop expertise over time.
Technologically capable, confident navigating business systems, organizing data, and learning new technology.
Able to manage multiple responsibilities while maintaining organization, quality, and attention to detail.
Ability to work at a desk for extended periods.
Ability to work periodically in warehouse and operational environments.

Nice To Haves

Previous experience supporting executives, senior leaders, business operations, or complex administrative projects is preferred.
Education or experience in Business, Operations, Supply Chain, Information Systems, or a related field is a plus.

Responsibilities

Support multiple members of the Executive Leadership Team by organizing schedules, commitments, information, and priorities.
Coordinate calendars, meetings, travel, and preparation materials for executives.
Track action items, deadlines, and follow-ups to ensure commitments are completed.
Attend meetings and document key discussions, decisions, and next steps.
Prepare professional communications, reports, presentations, and other executive materials.
Handle confidential information, requests, and communications professionally and discreetly.
Coordinate errands, remote tasks, and special requests for executives as needed.
Research business questions by gathering information, documentation, history, and data from multiple sources.
Investigate incomplete or conflicting information to develop a clear and accurate understanding.
Organize complex information into reports, summaries, timelines, and presentations.
Coordinate projects and requests from start to finish, identifying steps, tracking progress, and ensuring completion.
Work with teams across ER2 to gather information, clarify details, and follow up on outstanding items.
Maintain organized records, project documentation, and resources so information is easy to find and use.
Provide clear, timely updates on progress, findings, and items requiring executive attention.
Identify practical opportunities to improve organization, accuracy, efficiency, and consistency.
Develop working knowledge of ER2’s teams, services, systems, and day-to-day operations.
Build relationships across departments to understand where information resides and how work gets done.
Spend time in office and operational environments to gain firsthand knowledge of the business.
Learn how ER2’s systems, processes, technology, and physical operations connect.
Use growing business knowledge to anticipate recurring needs, find information efficiently, and support executive priorities.
Become a reliable source of information, organization, and operational knowledge for the executives supported.

Benefits

Medical, telehealth, dental, vision, and life insurance coverage for full-time employees.
Short-term and long-term disability insurance.
Supplemental accident, critical illness, and hospital indemnity insurance.
Employee assistance program.
BenefitHub discount program.
401(k) with company match after 90 days of employment.
Competitive wages.
Paid Time Off.
Company Branded Attire Allowance.
Professional and personal growth and development opportunities.
Real Life Skills Training.
Welcoming and dedicated team members, a fun culture, and a workplace focused on continuous improvement and employee ideas.