Executive Assistant

Tate & Lyle • Van Buren, AR

4d

About The Position

Tate & Lyle is a global provider of ingredients and solutions for food, beverage, and other industries, operating from more than 30 locations worldwide. The Executive Assistant supports workplace administrative and clerical needs, assists with hiring activities, and coordinates company events with the EHS department. The role handles confidential and time-sensitive material and provides administrative support to customers, vendors, contractors, employees, and site operations.

The position also supports Tate & Lyle’s Environment, Health, Food Safety, and Quality (EHSQ) culture. Employees are expected to follow applicable policies and procedures, work safely, protect the environment, report incidents and hazards, and contribute to improvements. This role has Level 2 EHSQ responsibilities, including supporting EHSQ systems and reviewing their effectiveness within its area of responsibility.

Requirements

• Associate’s degree in business administration or five years of administrative support experience.
• Proficiency with Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook.
• Strong organizational, communication, and computer skills.
• Ability to manage multiple priorities and work with personnel at all organizational levels.
• Customer service experience.
• Familiarity with AI for planning, scheduling, and document creation or modification.

Responsibilities

• Maintain vendor and supplier contact lists and blanket purchase order information.
• Provide professional customer service to customers, vendors, and contractors.
• Co-support the Plant Manager with candidate interviews, hiring processes, and new employee orientation, including explaining benefit programs and required online corporate HR documentation.
• Co-support EHSQS with planning Safety Week events, contractor training, and posting documents to Benchmark/Gensuite.
• Maintain visitor and vendor sign-in sheets.
• Receive and distribute incoming mail.
• Produce railcar orders.
• Provide security checks for incoming loads and contractor gate access.
• Review Standard Operating Procedures (SOPs).
• Comply with applicable food safety, legal, quality, environmental, and health and safety requirements.
• Report incidents, defects, hazards, environmental violations, near misses, and inadequate procedures, and participate in safety programs and audits.
• Suggest improvements to systems and methods of work.
• Perform additional duties as assigned.

What This Job Offers

• Job Type: Full-time
• Education Level: Associate degree