Executive Assistant - Human Resources

LabConnect•Raleigh, NC

About The Position

The Executive Assistant supports the Senior Executive Assistant to the CEO and assigned executive-level leaders by providing administrative support and coordinating projects. The role calls for sound judgment, strong written and verbal communication, administrative and organizational skills, and the ability to balance multiple priorities in an entrepreneurial environment. Responsibilities include managing complex calendars; arranging travel and preparing itineraries; drafting and managing correspondence; supporting meetings and following up on action items; organizing records and databases; handling confidential information; preparing reports and conducting research; tracking executive-team expenses; improving administrative processes; and assisting with special projects. The Executive Assistant also provides backup to the Senior Executive Assistant and other administrative assistants. Minimal travel may be required. The position requires a professional, detail-oriented person who can work in a fast-paced environment, manage projects and deadlines, solve problems, and work independently as well as collaboratively. The role has no supervisory responsibilities. The job may involve prolonged desk and computer work, computer and headphone use for conference calls, communication by phone, video, and email, and operating office equipment.

Requirements

1–3 years of administrative experience supporting multiple executive leaders, producing quality work under time constraints, and handling detailed confidential information.
Strong time-management, organization, and prioritization abilities.
Experience working in a team environment with tact, discretion, flexibility, and diplomacy.
Experience building and maintaining professional, friendly relationships with team members, staff, and external partners.
Demonstrated experience with Microsoft Office Suite, including Outlook, SharePoint, Word, PowerPoint, and Teams.
Experience with Navan, Concur, or a similar travel and expense tool.
Proficiency with software and tools, especially MS PowerPoint, Teams, and OneNote.
Ability to work in a fast-paced environment while maintaining organization and accountability for projects and tasks.
Professional demeanor and strong business focus.
Excellent project-management, coordination, and organizational skills.
Excellent communication and interpersonal abilities.
Problem-solving and critical-thinking skills.
Attention to detail, a dedicated work ethic, and commitment to meeting project deadlines.
Ability to work autonomously and as part of a team.
Ability to travel as needed.
Ability to perform prolonged periods of sitting at a desk and working on a computer; prolonged computer and headphone use for conference calls; communicate effectively by phone, video, and email; and use hands and fingers to operate a computer and other office equipment.

Nice To Haves

Bachelor’s degree in business or communications, or a combination of relevant work experience and on-the-job training, preferred.
Knowledge of Visio preferred.

Responsibilities

Manage executive schedules, complex calendars, appointments, meetings, and events, resolving scheduling conflicts.
Arrange travel, including flights, hotels, and transportation, and create itineraries.
Draft and manage emails, memos, and internal and external correspondence.
Use Microsoft Office and other relevant software and systems.
Identify and implement solutions to improve efficiency.
Manage documentation and file organization and assist with special projects.
Support meeting preparation, including scheduling, preparing agendas, and organizing materials.
Follow up on meeting action items and ensure timely completion of discussed tasks.
Organize and maintain files, records, and databases.
Handle confidential information with discretion and maintain data integrity and security.
Prepare reports, conduct research, and gather information as requested by executives.
Manage and track expenses for the executive team.
Provide backup to the Senior Executive Assistant and other administrative assistants.
Perform other related duties and tasks as necessary or assigned.
Travel as needed; travel requirements are minimal.