Executive Administrative Assistant - Human Resources

Western Digital•San Jose, CA

About The Position

WD is seeking a dynamic, organized Executive Assistant to support the VP, Total Rewards and the VP, Talent Development & Inclusion. The role requires handling highly confidential information, understanding each executive’s needs, and building relationships across the business. The successful candidate will thrive in a fast-paced, globally distributed environment, manage competing priorities with attention to detail, communicate professionally, and take initiative while working independently and collaboratively. Flexibility with working hours and strong time management are important when supporting executives across a global company. The position supports executive operations through calendar management, meeting and event logistics, correspondence and approvals, expense and procurement tools, briefing materials, travel coordination, and special projects. It also involves building networks to support the administrative community and the broader HR team.

Requirements

Demonstrated experience supporting one or more Vice Presidents or equivalent at a large company.
Advanced proficiency in Microsoft 365 applications, including Outlook, Word, Excel, PowerPoint, OneDrive, and SharePoint.
Highly organized, resourceful, and detail-oriented, with the ability to manage multiple competing priorities simultaneously.
Ability to work independently and unsupervised with minimal direction.
Integrity, discretion, and professionalism when handling sensitive and confidential information.
Excellent written and oral communication skills, with the ability to communicate clearly and concisely at all organizational levels.
Excellent time-management skills and demonstrated ability to prioritize effectively under pressure.
Collaborative team player able to work across multiple departments and geographies.

Nice To Haves

Experience supporting HR or People functions at a global technology company.
Familiarity with AI productivity tools such as Microsoft Copilot or equivalent.
Experience mentoring or guiding other administrative professionals.

Responsibilities

Manage each executive’s calendar, use time effectively in support of HR and company goals, and proactively identify and resolve scheduling conflicts.
Plan and organize internal and external meetings, team off-sites, leadership forums, team connects, country visits, and other gatherings; manage logistics end to end.
Serve as the first point of contact for inquiries to the VPs, triaging and routing routine matters and ensuring timely, professional responses.
Act as a proxy for communications and approvals when applicable, preserving the executives’ voice and intent and ensuring follow-up.
Manage expense reports, Statements of Work (SOWs), and Purchase Orders (POs); develop proficiency with internal tools including Microsoft 365, Copilot, SharePoint, and other enterprise platforms.
Prepare and manage briefing documents for key meetings and create business-trip briefing packets with agendas, background materials, and logistics.
Manage executive travel, including travel arrangements and itineraries, and resolve disruptions.
Partner with the executives and broader HR team on special projects and strategic initiatives as needed.
Build and nurture professional networks to support personal development, peer administrators, and the broader HR team.

Benefits

Paid vacation time
Paid sick leave
Medical insurance
Dental insurance
Vision insurance
Life, accident, and disability insurance
Flexible spending and health savings accounts
Employee assistance program
Voluntary benefits, including supplemental life and AD&D, legal plan, pet insurance, critical illness, accident, and hospital indemnity
Tuition reimbursement
Transit benefits
Applause Program
Employee stock purchase plan
WD Savings 401(k) Plan
Potential eligibility for bonuses under the Short Term Incentive Plan or Sales Incentive Plan
Potential eligibility for the annual Long-Term Incentive program, which may consist of restricted stock units or cash equivalents