Human Resources Administrative Assistant

The University of Southern Mississippi • Hattiesburg, MS

6d • $14 - $14 • Onsite

About The Position

The Human Resources Administrative Assistant supports Human Resources operations as a first point of contact for visitors, employees, and departments. The position provides administrative and customer service support to help ensure accurate processing of personnel actions and maintenance of employee records. It also supports onboarding, HR systems, and general office operations.

The role is based in the Department of Human Resources at The University of Southern Mississippi in Hattiesburg, Mississippi. It is a full-time staff position and is not grant funded.

Requirements

• High school diploma or equivalent.
• One year of experience in an administrative, clerical, customer service, or office support role.
• Ability to provide professional, customer-focused service and build effective working relationships with employees, visitors, and the public.
• Ability to communicate clearly and professionally, verbally and in writing.
• Ability to exercise discretion and sound judgment when handling sensitive or confidential information and records.
• Strong organizational skills, including the ability to manage multiple tasks, meet deadlines, and maintain attention to detail in a fast-paced environment.
• Ability to think critically and respond effectively under time-sensitive conditions.
• Proficiency with basic computer applications and office systems, including email, word processing, spreadsheets, and data entry.

Nice To Haves

• Knowledge of University policies and procedures.
• Experience working with PeopleSoft.
• Experience with new-hire processing, completing I-9s, and processing PAFs.

Responsibilities

• Greet visitors, answer and route telephone calls, direct individuals to appropriate offices or staff, and assist employees with new-hire paperwork, including I-9 and tax forms.
• Review incoming HR Operations paperwork for accuracy, verify student enrollment when required, match PAFs with hiring documentation and background checks, log submissions in tracking systems, and distribute materials for data entry.
• Respond to HR-related inquiries from university employees, departments, and the general public with accurate, timely, customer-focused information.
• Process employee name and address changes in SOAR and Enroll Blue in accordance with university procedures.
• Manage E-Verify submissions, verify Selective Service registration when applicable, and complete employment verifications for current and former employees.
• Respond to governmental agency inquiries in a timely and professional manner.
• Perform other duties as assigned in support of HR Operations.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED