Administrative Assistant for Human Resources

Georgia Department of Revenue•837 Moultrie VPC Campus, IL

About The Position

The Administrative Assistant for Human Resources provides administrative and operational support to the Vice President for Human Resources, the Human Resources Director, and the Human Resources department. The role serves as the department’s primary point of contact, responds to routine inquiries, coordinates assistance requests, and directs matters to appropriate HR personnel. It also manages the Vice President’s calendar, supports departmental scheduling and activities, administers assigned HR processes, and maintains accurate, confidential records. The position coordinates the College’s FMLA, approved and contingent leaves of absence, and leave donation processes. This includes verifying eligibility, issuing required notifications and designations, tracking leave, communicating with employees and supervisors, maintaining records, preparing reports, and completing employer documentation for related insurance claims. The assistant also supports purchasing and other operational needs, prepares departmental materials, assists with personnel records and electronic file maintenance, and provides administrative support for projects and initiatives. The role requires organization, effective communication, sound judgment, discretion, and the ability to handle competing priorities.

Requirements

Associate degree in Business Administrative Technology and one year of related work experience, or a high school diploma or equivalent and two years of related work experience.
Knowledge of modern office practices, administrative procedures, customer service principles, and routine Human Resources processes.
Ability to provide accurate, responsive assistance about established procedures and recognize matters requiring specialized knowledge, further research, or referral.
Ability to exercise sound judgment, discretion, and professionalism when handling confidential employee information and sensitive personnel matters.
Strong organizational and time-management skills, including the ability to manage routine responsibilities independently, prioritize competing demands, and meet deadlines.
Strong interpersonal, oral, and written communication skills, including the ability to interact professionally with employees, applicants, supervisors, and the public.
Proficiency in office technology and administrative systems, ability to prepare accurate documents and maintain organized records, and attention to detail.
Required education credentials, licenses, certifications, and/or registrations must be submitted before employment.
References will be checked.
Post-offer requirements may include criminal history and motor vehicle records checks and, as applicable, drug testing, credit history records check, fingerprinting, medical examination, psychological screening, and test for deception.

Nice To Haves

Experience providing administrative support in a Human Resources office or similar professional environment.
Experience coordinating FMLA, leaves of absence, or other employee leave administration processes.
Experience using human resources information systems, electronic records management systems, or related administrative technology.
Familiarity with Human Resources policies, procedures, and employment-related practices.

Responsibilities

Provide administrative support to the Vice President for Human Resources and Human Resources Director, including correspondence, document preparation, and coordination of departmental activities.
Manage the Vice President’s calendar, schedule meetings and appointments, coordinate arrangements, and help manage competing priorities.
Serve as the Human Resources department’s primary point of contact by managing calls, general HR email correspondence, and routine inquiries; provide information about established procedures and refer matters as appropriate.
Monitor and coordinate HR work orders and requests for assistance, resolve routine administrative matters, refer specialized requests, and track outstanding requests through follow-up and resolution.
Coordinate and administer FMLA, approved and contingent leaves of absence, and leave donation processes, including eligibility verification, notifications and designations, leave tracking, communications, recordkeeping, reporting, and employer documentation for related insurance claims.
Serve as the primary contact for employees and supervisors regarding leave processes, explain eligibility, documentation requirements, and established procedures, and refer complex or unusual matters to the Vice President for Human Resources.
Coordinate routine departmental administration, including purchasing, invoice processing, supply management, equipment and inventory needs, and related operational support.
Prepare correspondence, reports, spreadsheets, presentations, certificates, and other materials for departmental operations, employee recognition, professional development, and HR leadership.
Maintain organized and confidential departmental administrative records in accordance with procedures and records retention requirements.
Support the Human Resources Generalist in maintaining confidential personnel records, including converting, organizing, and maintaining electronic personnel files.
Provide administrative support for departmental projects, meetings, committees, and special initiatives as assigned by HR leadership.
Serve as a Campus Security Authority under the Clery Act, forward crime reports to Campus Police, and participate in annual Campus Security Authority training.
Participate in assessment, planning, budgeting, and staff development.
Perform other duties as assigned.