Human Resources Administrative Assistant
About The Position
The Administrative Assistant provides comprehensive administrative and operational support to a busy facility, helping ensure smooth day-to-day operations. The role is a central point of contact for employees, visitors, and external partners and combines front desk and reception duties with data entry, reporting, and coordination of employee events and recognition initiatives. HR-related support includes attendance tracking, onboarding, and employee programs. This is a fixed-term contract role providing coverage for a leave period. It is fully onsite in an office environment within a facility in Papillion, Nebraska. The schedule is typically Monday through Thursday, 8:00 a.m. to 5:00 p.m., approximately 32 hours per week, with some flexibility to adjust hours slightly as needed. The pay range is $22.00 to $26.00 per hour.
Requirements
- High school diploma or equivalent.
- At least 1 year of experience in an administrative or operations support role.
- Ability to communicate effectively in English, verbally and in writing.
- Proficiency with Microsoft Office Suite, including Word, Excel, Outlook, and PowerPoint.
- Experience with basic Excel functions and data entry.
- Experience providing front desk, reception, or customer-facing administrative support.
Nice To Haves
- Associate or bachelor's degree in business administration or a related field.
- Experience in a manufacturing or facility-based environment.
- Familiarity with timekeeping systems such as UKG; this is not required.
Responsibilities
- Manage incoming calls and visitors, greet guests professionally, and direct them appropriately.
- Track daily employee attendance, assist with timecard maintenance, and prepare attendance-related warnings in coordination with managers.
- Administer employee recognition and engagement initiatives, including Win the Day and other appreciation or incentive programs.
- Monitor and restock office and breakroom supplies, maintain mailroom inventory, and sort and distribute incoming mail.
- Pull data from various systems, analyze trends, and prepare operational reports for leadership and site operations.
- Assist with presentations and internal communications, and complete administrative projects as needed.
- Support new hire onboarding, coordinate documentation, and help employees navigate systems such as UKG.
- Coordinate logistics, materials, and communications for site training sessions.
- Support employee appreciation events by ordering food, coordinating logistics, and communicating event details.
- Coordinate conference room reservations and meeting logistics, prepare materials, document meeting minutes, and track action items.
- Generate correspondence, newsletters, signage, and other internal announcements.
- Perform front desk and reception duties, welcome visitors, coordinate interviews, and assist with locker assignment and cleanout for temporary employees and new hires.
Benefits
- Medical insurance, if eligible.
- Dental insurance, if eligible.
- Vision insurance, if eligible.
- Critical illness, accident, and hospital coverage, if eligible.
- 401(k) retirement plan with pre-tax and Roth post-tax contribution options, if eligible.
- Voluntary life and AD&D insurance for the employee and dependents, if eligible.
- Short- and long-term disability coverage, if eligible.
- Health Spending Account (HSA), if eligible.
- Transportation benefits, if eligible.
- Employee Assistance Program, if eligible.
- Time off or leave, including PTO, vacation, or sick leave, if eligible.
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What This Job Offers
Job Type
Part-time
Career Level
Entry Level
Education Level
High school or GED
