Administrative / Human Resources Assistant

Voyager Technologies, Inc. • Huntsville, AL

1d • $45,000 - $68,000

About The Position

The Administrative/HR Assistant provides day-to-day office and human resources support to employees and supervisors. The role helps keep the facility running smoothly, supporting front-desk and visitor operations, onboarding, compliance training, and company events. It is suited to an organized, service-minded professional who enjoys varied work and is comfortable using AI tools to improve everyday processes.

The position supports facility and office administration, human resources activities, and employee engagement. Applicants must be a U.S. Person as defined in the posting and eligible to obtain any required U.S. export authorizations.

Requirements

• Must be a U.S. Person: a U.S. citizen, lawful permanent resident of the U.S., or protected individual as defined by 8 U.S.C. § 1324b(a)(3).
• Must be eligible to obtain any required export authorizations from the U.S. Department of State or the U.S. Department of Commerce.

Nice To Haves

• Comfort using AI tools to improve everyday processes.
• Organized and service-minded approach; enjoys variety in work.

Responsibilities

• Maintain lobby, conference rooms, and kitchen areas.
• Answer and transfer incoming phone calls.
• Manage visitor control by verifying identification and access, hosting visitors, and tracking facility visits.
• Maintain the facility’s security and badging systems.
• Coordinate conference room schedules to prevent double bookings.
• Sort and send mail.
• Administer the document management platform.
• Maintain inventory of, purchase, and order office supplies and equipment, including cabinet upkeep.
• Send and file Non-Disclosure Agreements (NDAs).
• Support maintenance of the company calendar.
• Make travel arrangements as requested.
• Use AI tools to create and update tracking tools and spreadsheets.
• Coordinate with other departments on administrative needs and assist employees as requested.
• Assist the HR Business Partner as needed.
• Coordinate with HR recruiters and outside agencies to schedule interviews.
• Support onboarding of new employees.
• Help facilitate mandatory training required for government compliance.
• Complete and file government surveys and census reports.
• Order lunches and dinners for customer meetings.
• Organize vendor lunch-and-learn sessions.
• Coordinate recognition of holidays and birthdays.
• Plan and organize special events.

Benefits

• Flexible Time Off (FTO).
• Medical, dental, and vision coverage for employees and their families, with a significant portion of premiums covered by the company and many benefits paid at 100% for employees.
• Flexible, affordable gym memberships with more than 12,700 nationwide options and free on-demand workout videos before enrollment.
• 401(k) retirement plan with a 50% company match on contributions up to 8%.
• Company wellness programs supporting physical and mental well-being.
• Additional voluntary benefits and employee support resources.
• Opportunity to work alongside a highly talented team in an innovative, mission-driven environment.

What This Job Offers

• Job Type: Full-time
• Education Level: No Education Listed