Executive Administrative Assistant - Human Resources

Western Digital•San Jose, CA

2d•$77,900 - $103,800•Onsite

About The Position

WD is seeking a dynamic, organized Executive Assistant to support the VP, Total Rewards and the VP, Talent Development & Inclusion. The role requires handling confidential information with discretion, understanding each executive’s needs, and building relationships across the business. The successful candidate will be resourceful, detail-oriented, professional, and comfortable managing competing priorities in a fast-paced, globally distributed environment. Initiative, flexibility with working hours, effective time management, and the ability to work independently and collaboratively are essential. The position provides comprehensive administrative support, including executive calendar and travel management, meeting and event logistics, correspondence and approvals, expense reports and procurement documentation, briefing materials, and special projects. It also involves serving as a contact point for inquiries and building networks that support peer administrators and the broader HR team.

Requirements

Demonstrated experience supporting one or more Vice Presidents, or equivalent, at a large company.
Advanced proficiency in Microsoft 365 applications, including Outlook, Word, Excel, PowerPoint, OneDrive, and SharePoint.
Highly organized, resourceful, and detail-oriented, with the ability to manage multiple competing priorities simultaneously.
Ability to work independently and unsupervised with minimal direction.
Integrity, discretion, and professionalism when handling sensitive and confidential information.
Excellent written and oral communication skills, including the ability to communicate clearly and concisely at all levels of the organization.
Excellent time-management skills and demonstrated ability to prioritize effectively under pressure.
Collaborative team player able to work across multiple departments and geographies.

Nice To Haves

Experience supporting HR or People functions at a global technology company.
Familiarity with AI productivity tools such as Microsoft Copilot or equivalent.
Experience mentoring or guiding other administrative professionals.

Responsibilities

Manage each executive’s calendar, optimize use of their time, and proactively identify and resolve scheduling conflicts.
Plan and organize internal and external meetings, team off-sites, leadership forums, team connects, country visits, and other gatherings; manage logistics end to end.
Serve as the first point of contact for inquiries directed to the VPs, triage routine matters, and route them to appropriate parties.
Act as a proxy for communications and approvals where applicable, maintaining the executives’ voice and intent and ensuring follow-up.
Manage expense reports, Statements of Work, and Purchase Orders; develop proficiency with internal tools and enterprise platforms.
Prepare briefing documents for key meetings and comprehensive business-trip packets containing agendas, background materials, and logistics.
Manage executive travel arrangements and itineraries and resolve travel disruptions.
Partner with the executives and broader HR team on special projects and strategic initiatives as needed.
Build and nurture networks to support professional development, peer administrators, and the broader HR team.

Benefits

Paid vacation time and paid sick leave.
Medical, dental, and vision insurance.
Life, accident, and disability insurance.
Tax-advantaged flexible spending and health savings accounts.
Employee assistance program.
Voluntary benefits, including supplemental life and AD&D, legal plan, pet insurance, critical illness, accident, and hospital indemnity coverage.
Tuition reimbursement.
Transit benefit.
Applause Program.
Employee stock purchase plan.
WD Savings 401(k) Plan.
Potential eligibility for bonuses under the Short Term Incentive Plan or Sales Incentive Plan, depending on role and performance.
Potential eligibility to participate in the annual Long-Term Incentive program, which may consist of restricted stock units or cash equivalents.