Human Resources & Executive Assistant

Bank Of Bridger N A•Red Lodge, MT

About The Position

The Human Resources & Payroll Assistant provides administrative and operational support to the Human Resources Department, with primary responsibility for payroll processing, employee timekeeping, and maintaining confidential personnel and payroll records. The position works closely with the Director of Human Resources, the CEO, and other members of management to coordinate administrative activities. The role also supports executive and Board functions, including preparing and distributing Board of Directors, Audit Committee, and Asset-Liability Committee (ALCO) packets; working with the CEO on bond portfolio transactions and balancing; and preparing committee minutes. The successful candidate must demonstrate dependability, confidentiality, accuracy, strong organizational skills, and the ability to manage multiple priorities and meet established deadlines. Additional responsibilities may be assigned as organizational needs arise.

Requirements

High school diploma or equivalent required.
Two to four years of experience in human resources, payroll, benefits administration, accounting, or related clerical or administrative work preferred.
Proficiency in Microsoft Office, particularly Word and Excel, Adobe, email, internet, and other standard business software.
Strong commitment to dependability, accuracy, and meeting time-sensitive deadlines.
Ability to maintain strict confidentiality when handling employee, payroll, financial, and executive information.
Strong organizational skills and ability to prioritize and manage multiple responsibilities.
Exceptional attention to detail and ability to identify and resolve discrepancies.
Effective written and verbal communication skills.
Ability to establish and maintain positive working relationships with employees, managers, executives, and Board and committee members.
Professionalism, tact, courtesy, discretion, and sound judgment.
Ability to maintain financial and personnel records and prepare accurate reports, spreadsheets, and other business documents.
Ability to operate standard office equipment, including computers, copiers, scanners, and related technology.
Ability to work independently and effectively as part of a team.
Ability to prepare professional meeting materials, record meeting minutes, and handle sensitive information appropriately.
Any equivalent combination of education, experience, and training that provides the required knowledge, skills, and abilities may be considered.

Nice To Haves

Working knowledge of business mathematics, accounting principles, and financial terminology.

Responsibilities

Manage employee timecards and the timekeeping database.
Process payroll accurately according to established schedules, deadlines, and procedures.
Review and verify timekeeping records, including hours worked, leave usage, overtime, and adjustments.
Research and resolve payroll and timekeeping discrepancies with employees, managers, and the Director of Human Resources.
Maintain payroll records and assist with payroll reporting and reconciliations.
Assist with payroll-related employee status changes, including new hires, terminations, and compensation changes.
Maintain confidential personnel files, payroll records, employee documentation, records, and databases.
Assist with onboarding and offboarding processes and related documentation.
Assist with developing and improving HR forms, procedures, recordkeeping systems, and administrative processes.
Support employee benefits administration and respond to routine employee questions or direct inquiries to the appropriate resource.
Help coordinate employee training, recognition initiatives, and wellness programs.
Work with the CEO on bond portfolio transactions and balancing.
Prepare, organize, and distribute Board of Directors meeting packets and supporting documentation.
Prepare and distribute Audit Committee and ALCO packets, ensuring accuracy, completeness, and timely delivery.
Attend designated committee meetings and accurately record, prepare, and distribute meeting minutes.
Perform other duties and responsibilities as assigned to support organizational needs and objectives.