Executive Assistant - Human Resources

LabConnect•Raleigh, NC

About The Position

The Executive Assistant supports the Senior Executive Assistant to the CEO and assigned executive-level leaders by providing administrative support and project coordination. The role is suited to a creative professional who enjoys an entrepreneurial environment and can exercise sound judgment across diverse situations. The successful candidate will have strong written and verbal communication, administrative, and organizational skills, and will balance multiple priorities realistically. The position provides broad executive support, including calendar and travel management, communications, meeting preparation and follow-up, expense tracking, information and records management, reporting, research, and general administrative assistance. It also supports process improvement, special projects, and provides backup for the Senior Executive Assistant and other administrative assistants. The role requires discretion with confidential matters, and the ability to work independently and collaboratively in a fast-paced environment.

Requirements

1–3 years of administrative experience supporting multiple executive leaders, producing quality work under time constraints, and handling detailed confidential information.
Strong time-management, organizational, and prioritization abilities.
Experience working in a team environment with tact, discretion, flexibility, and diplomacy.
Experience building and maintaining professional, friendly, and cordial relationships with team members, staff, and external partners.
Demonstrated experience with Microsoft Office Suite, including Outlook, SharePoint, Word, PowerPoint, and Teams.
Experience with Navan Concur or a similar travel and expense tool.
Ability to work in a fast-paced environment while maintaining organization and accountability for projects and tasks.
Professional demeanor and strong business focus.
Excellent project management, coordination, and organizational skills.
Proficiency with software and tools, especially MS PowerPoint, Teams, and OneNote.
Excellent communication and interpersonal abilities.
Problem-solving and critical-thinking skills.
Attention to detail, commitment to meeting deadlines, and a dedicated work ethic.
Ability to work autonomously as well as part of a team.
Ability to travel as needed.

Nice To Haves

A bachelor's degree in business or communications, or a combination of relevant work experience and on-the-job training.
Knowledge of Visio.

Responsibilities

Manage executive schedules by organizing appointments, meetings, and events, and resolve scheduling conflicts across complex calendars.
Arrange travel, including booking flights, hotels, and transportation, and prepare itineraries.
Draft and manage emails, memos, and internal and external correspondence.
Use Microsoft Office Suite and other relevant software to support executive work.
Identify and implement solutions to improve efficiency.
Manage documentation and file organization, and assist with special projects.
Support meetings by scheduling them, preparing agendas, organizing materials, following up on action items, and helping ensure tasks are completed on time.
Organize and maintain files, records, and databases; handle confidential information discreetly and help ensure data integrity and security.
Create reports, conduct research, and gather information on topics requested by executives.
Manage and track expenses for the executive team.
Provide backup to the Senior Executive Assistant and other administrative assistants.
Maintain confidentiality in all matters.
Perform other related duties and tasks as necessary or assigned.