Executive Assistant

AST Defeasance•Los Angeles, CA

4d•$65,000 - $85,000

About The Position

AST Defeasance is seeking a proactive Executive Assistant to support the President in a demanding, fast-paced environment. The role calls for a calm, steady presence, strong initiative, persistent and professional follow-through, and the ability to anticipate needs and keep deadlines on track. The position offers visibility, responsibility, and direct access to the decision-maker. The Executive Assistant manages the President’s communications, calendar, travel, and calls; tracks decisions and open items; and supports sales, client outreach, CRM maintenance, and preparation of business materials. The role also involves handling confidential matters discreetly and providing additional administrative support as needed.

Requirements

At least 5 years of experience in an executive-level support role.
Ability to manage up, follow up persistently, make decisions independently when needed, and remain composed under pressure.
Proactive, deadline-driven approach, with the ability to anticipate and resolve problems before they escalate.
Strong communication and interpersonal skills, especially in client-facing situations.
Proficiency in Microsoft Office and other business software.
Ability to work independently and efficiently in a small office environment.
Resilience, a sense of humor, and confidence in handling a demanding leader without taking things personally.

Nice To Haves

Experience supporting a senior leader with a demanding style.
Experience with a CRM such as Salesforce or HubSpot.
Experience handling sales calls or supporting a sales team.

Responsibilities

Manage and respond to emails on the President’s behalf, prioritizing important matters and moving work forward independently.
Schedule meetings, appointments, and travel, and proactively adjust arrangements as priorities change.
Provide phone support by screening and directing calls professionally and exercising good judgment.
Track open items, follow up on approvals and decisions, and ensure deadlines and commitments are met.
Join sales calls, take notes, send timely follow-ups, and schedule client meetings.
Lead projects to update and maintain customer records in the CRM.
Send weekly marketing emails to clients on time and in keeping with the company’s brand.
Prepare reports, presentations, and business documents, often on short notice.
Handle confidential matters with complete discretion.
Take on additional administrative duties as required by the business.