Senior Executive Assistant - PACE

Providence • Irvine, CA

3d • Onsite

About The Position

The Senior Executive Assistant provides ongoing administrative, planning, and executive support of a highly complex and confidential nature for a system executive. The role assists with specialized goals and contributes to the organization’s vision, mission, and strategic objectives through special project and executive support for a senior leader.

The position supports the PACE leadership team by managing calendars and correspondence, preparing meetings and agendas, and handling other logistical matters. The executive assistant is expected to network extensively with organizational leadership and health system stakeholders and represent their supervisor and the health system in a positive and professional manner. The role is onsite in Irvine and follows a Monday-to-Friday day shift schedule.

Requirements

• Bachelor’s degree in English, Liberal Arts, or a related subject, or four years of experience.
• Five years of experience as an administrative assistant for a senior executive.
• Proven ability to proactively manage a senior executive’s priorities and schedules.
• Proven ability to coordinate and facilitate meetings, drive follow-up and accountability, and manage small-scale projects from initiation through completion.
• Proficiency in Microsoft Office.

Responsibilities

• Provide complex and confidential administrative, planning, and executive support to a system executive.
• Assist with specialized goals and support the organization’s vision, mission, and strategic objectives.
• Provide special project and executive support to a position of significant leadership.
• Support the PACE leadership team by managing calendars and correspondence.
• Prepare meetings and agendas and manage related logistics.
• Proactively manage executive priorities and schedules.
• Coordinate and facilitate meetings, drive follow-up and accountability, and manage small-scale projects from initiation through completion.
• Network with organizational leaders and health system stakeholders and represent the supervisor and health system professionally.

Benefits

• The company describes its benefits as supporting employees and their families in staying well, growing professionally, and achieving financial security; specific benefits are not listed.

What This Job Offers

• Job Type: Full-time
• Career Level: Senior