Executive Administrative Assistant
About The Position
Become an integral part of the Wholesale Credit Risk team in a fast-paced organization where each day is unique. The role offers a platform for professional growth and skill enhancement and is part of a results-oriented team focused on attention to detail and quality. The Executive Administrative Assistant must work well in a team environment, represent the manager and group with professional courtesy and acumen, and deliver flawless work output. The role involves daily interaction with executive-level internal clients across lines of business and adapting procedures, processes, and techniques to complete assignments in line with department activities and goals. This role requires working in the office five days per week, Monday through Friday, and does not support hybrid work.
Requirements
- At least five years of administrative experience.
- Advanced organizational ability.
- Discretion and good judgment in confidential situations, with proven experience interacting with senior management.
- Strong interpersonal, written, and oral communication skills.
- Strong proficiency in Microsoft Office.
- Excellent telephone etiquette and ability to manage competing priorities, including calendar management.
Nice To Haves
- Experience supporting a Managing Director or equivalent, or a more senior executive.
- A college degree.
Responsibilities
- Maintain complex and detailed calendars.
- Screen incoming calls, determine priority, and use caution when dispensing information.
- Coordinate the logistics of internal and external meetings.
- Arrange and coordinate complicated domestic and international travel.
- Organize internal and external events, including catering and transportation.
- Process invoices and team members’ travel and expense claims, ensuring compliance with policies and processing guidelines.
- Assist with staff onboarding and offboarding, including requesting equipment setup and system access.
- Produce high-quality emails and messages for individuals at all levels of the organization.
- Maintain department documents, including current organizational charts and executive biographies.
- Handle regular activities without prompting and advise in advance about issues or delays.
- Assist in editing spreadsheets and presentations, including printing and binding materials for client meetings.
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
No Education Listed
