Executive Assistant Jobs in Austin, MS

About The Position

Requirements

• Previous experience as an Executive Assistant, Personal Assistant, Administrative Assistant, Marketing Coordinator, Chief of Staff, PM/PO or in a similar support role.
• Experience working in marketing, communications, consumer products, regulated products, or a similarly fast-paced environment is an advantage.
• Excellent verbal and written communication skills in English.
• Strong organizational skills and exceptional attention to detail.
• Proven ability to manage complex calendars, competing priorities, deadlines, and confidential information.
• Strong proficiency in Microsoft Office, including Outlook, Word, Excel, and PowerPoint; experience with Google Workspace is an advantage.
• Must be comfortable using AI tools, softwares and LLMs (It should be apart of your everyday life).
• Ability to prepare polished presentations, reports, correspondence, and meeting materials.
• Strong project coordination and follow-up skills.
• Professional, dependable, and confident when communicating with internal and external stakeholders.
• Ability to work independently, exercise sound judgement, and take initiative with minimal supervision.
• Strong sense of urgency, accountability, and commitment to delivering high-quality work.
• Ability to handle sensitive information with discretion and maintain a high level of confidentiality.
• Adaptable and comfortable working in a changing, entrepreneurial, and deadline-driven environment.
• Interest in marketing, brand development, consumer products, and the Hemp & Cannabinoid industry.

Responsibilities

• Provide comprehensive executive support to the CMO, including calendar management, meeting coordination, travel arrangements, and expense administration.
• Manage and prioritize incoming communications, correspondence, requests, and follow-up actions.
• Prepare agendas, briefing materials, presentations, reports, meeting notes.
• Maintain accurate records of key decisions, deadlines, deliverables, and action items.
• Support the CMO in planning and tracking marketing initiatives, campaigns, product launches, events, and strategic projects.
• Assist with the preparation and monitoring of marketing budgets, purchase orders, invoices, contracts, and supplier documentation.
• Coordinate communication and information flow between Marketing, Sales, Product Development, Operations, Quality & Compliance, Finance, and senior leadership.
• Support the preparation of presentations and reporting for leadership strategic planning sessions.
• Conduct research and compile information to support market analysis
• Maintain organized and confidential digital & physical files
• Manage sensitive and confidential information with a high level of discretion and professionalism.
• Support the coordination of external agencies, creative partners, consultants, suppliers, stakeholders.
• Help monitor project timelines and identify outstanding actions, risks, or potential delays
• Assist with event planning, trade shows, brand activities, product launches, or initiatives.
• Contribute to the improvement of administrative processes, communication workflows, reporting systems, and marketing operations.

Benefits

• Competitive salary and comprehensive benefits package.
• Opportunities for professional growth and career advancement.
• A supportive and collaborative work environment.
• Access to continuous learning and development programmes.