Executive Assistant Jobs in Austin, MS

About The Position

Requirements

• Four-year degree.
• At least 5 years of Executive Assistant or senior administrative support experience.
• Experience supporting Vice Presidents, Senior Vice Presidents, or other executive-level leaders in a fast-paced corporate environment.
• Demonstrated ability to manage complex calendars, competing priorities, executive meetings, expenses, sensitive information, and proactive executive preparation.
• Excellent organization, prioritization, follow-through, written communication, and interpersonal skills.
• Ability to work independently, anticipate needs, exercise sound judgment, and adapt quickly as priorities change.
• Advanced proficiency with Microsoft Outlook, PowerPoint, Excel, Word, Teams, and SharePoint.
• Ability to handle confidential information with discretion and prepare professional materials.
• Ability to plan and execute meetings, events, and projects, prepare materials, and track follow-through.
• Operational capability in travel coordination, expense reporting, vendor management, and budget or invoice tracking.
• A proactive, strategic mindset and ability to align work with leadership priorities.
• Ability to navigate change and continuously improve processes and team effectiveness.

Nice To Haves

• Experience supporting multiple executives simultaneously.
• Experience coordinating leadership operating rhythms, offsites, business reviews, and cross-functional initiatives.
• Experience coordinating executive meetings, offsites, and strategic initiatives.
• Experience with expense-management tools such as Concur.

Responsibilities

• Provide executive-level administrative support to the Demand Generation Leadership Team, including the SVP and designated Vice Presidents.
• Manage complex calendars for multiple leaders and balance competing priorities and scheduling demands.
• Coordinate confidential executive communications and serve as a liaison among leadership, internal partners, external stakeholders, agencies, and vendors.
• Anticipate leadership needs, identify solutions to operational challenges, and manage leaders’ priorities, commitments, and follow-up actions.
• Oversee in-office visitors and guest engagements for supported leaders.
• Plan and execute leadership meetings, offsites, and business reviews, including agendas, logistics, supporting materials, and attendee communications.
• Prepare pre-read materials, reports, briefing documents, executive presentations, and business review materials.
• Track meeting decisions, action items, projects, priorities, deliverables, and follow-up activities.
• Manage meeting logistics, including conference rooms, catering, technology, and communications.
• Coordinate leadership travel in accordance with company policy and accurately prepare and submit expense reports.
• Maintain office equipment and supplies and oversee updates to business cards and stationery.
• Process and track vendor invoices and support department budget tracking with Finance and Procurement.
• Maintain shared drives and document repositories so materials remain current, organized, and accessible.
• Conduct research and summarize insights to support Demand Generation strategic initiatives.
• Coordinate leadership operating rhythms, including staff meetings, planning sessions, and business reviews.
• Coordinate department-wide activities, celebrations, and offsites to support team morale and cohesion.
• Support internal communications and participation in culture-building initiatives, helping reinforce a collaborative, high-performing leadership team environment.