Executive Assistant for Print Category SVP

HP•Palo Alto, CA

4d•$32 - $49

About The Position

The Executive Assistant provides tactical and strategic administrative support to upper-level executives, serving as the top administrative employee in the department or division. The role supports executive schedules, communications, travel, meetings, documents, reporting, research, and coordination of administrative work within and across departments and divisions. It acts as a primary point of contact between executives and internal and external stakeholders. The work can involve complex assignments requiring initiative and specialized knowledge to resolve problems or develop recommended solutions, and may include contributing expertise to functional project teams and cross-functional initiatives. The position typically requires 6–8 years of related work experience, preferably in senior or advanced general administrative support, office services, or a related field. A high school diploma, GED, higher secondary education, commensurate work experience, or demonstrated competence is recommended.

Requirements

High school diploma, GED, higher secondary education, commensurate work experience, or demonstrated competence.
Typically 6–8 years of related work experience, preferably in senior or advanced general administrative support, office services, or a related field.
Knowledge or skills in administrative support, calendar management, customer data management, data entry, expense reports, front office, office equipment, office management, office supply management, presentation software, travel arrangements, and Microsoft SharePoint, SAP applications, accounting, billing, booking (sales), finance, invoicing, marketing, and purchasing.
Effective communication, results orientation, learning agility, digital fluency, and customer centricity.

Responsibilities

Provide tactical and strategic administrative support to upper executive-level employees and serve as the department or division's top administrative employee.
Schedule executive appointments, meetings, and events; maintain calendars; and send reminders.
Reserve conference rooms, set up audio-visual equipment, and prepare meeting materials.
Answer phone calls, take messages, respond to routine emails on executives' behalf, and filter and prioritize incoming correspondence.
Coordinate travel arrangements, including flights, hotels, ground transportation, and itineraries.
Provide general administrative support, including photocopying, faxing, and mailing documents.
Generate statistical and analytic reports for organizational strategic planning and assist with presentations that provide relevant insights for executives.
Act as a primary point of contact between executives and internal and external stakeholders.
Conduct basic research for reports or projects in collaboration with relevant stakeholders.
Draft and format routine documents, reports, and presentations; proofread and edit documents for accuracy and compliance with company guidelines and policies.
Coordinate administrative work within the department or division and collaborate with other departments, divisions, and companies.