Executive Assistant for Co-Founder

Changing Lives Productions LLC • Calabasas, CA

3d • $80,000 - $100,000 • Onsite

About The Position

The Executive Assistant supports co-founder Laura Avila across her professional and personal schedule. The role manages calendars, travel, communications, ongoing priorities, and special projects, ensuring commitments and follow-ups are organized and on track. Personal appointments, errands, and occasional household and service-provider coordination are also included; estate management is not the focus. The position works mostly in Calabasas and Chatsworth, California, and requires the ability to commute to both locations. The typical schedule is 40 hours per week, with specific work times discussed during the interview. Interest in beauty, fashion, or entertainment is a plus.

Requirements

• At least 3 years of experience supporting a high-level executive.
• Experience coordinating projects and maintaining trackers that clarify priorities, deadlines, and follow-ups.
• Strong Google Workspace skills, including Sheets, Docs, and Calendar; familiarity with AI and comfort learning project-management tools.
• Excellent written and verbal communication, organization, and attention to detail.
• Ability to prioritize, adapt, and handle multiple requests in a fast-paced environment.
• Discretion with sensitive personal and business information.
• Resourcefulness, critical thinking, urgency, and strong follow-through.
• A collaborative approach and confidence working through unfamiliar tasks.
• Ability to commute to Calabasas and Chatsworth, California.

Nice To Haves

• Experience supporting someone in entertainment, beauty, or a creative space.
• Interest in beauty, fashion, or entertainment.

Responsibilities

• Manage the co-founder’s business and personal calendar, appointments, and events; anticipate conflicts and prepare relevant details.
• Coordinate domestic and international business travel, including itineraries and logistics.
• Build and maintain project trackers covering priorities, owners, next steps, deadlines, and status updates.
• Turn meeting notes and requests into action items, follow up with relevant people, and flag dependencies, overdue work, and decisions requiring the co-founder’s attention.
• Coordinate ongoing and special projects with internal teams, external contacts, and vendors.
• Prepare meeting materials, take notes, and maintain organized records.
• Handle communications and serve as a discreet point of contact across departments and external relationships.
• Coordinate public outings, personal appointments, and errands, including beauty and fashion recommendations when needed.
• Help coordinate occasional household and service-provider needs.

What This Job Offers

• Job Type: Full-time
• Career Level: Senior
• Education Level: No Education Listed