Executive Assistant to the Founder

Gradient Experience • New York, NY

3d • Hybrid

About The Position

Gradient is a creatively led, high-end experiential marketing agency in NYC that builds immersive, story-driven experiences. The Executive Assistant works directly with the Founder, managing the Founder’s time, priorities, follow-through, and logistical details. The role spans executive support, business development, event planning, writing projects, travel, meeting preparation, and personal or logistical tasks. The successful candidate will anticipate the Founder’s needs, keep workstreams moving, and help ensure clients, prospects, and partners have a positive impression of Gradient. The position is NYC-based with a hybrid work structure. English and French fluency is preferable but not required.

Requirements

• 1–3+ years of experience in coordination, executive support, operations, or sales support.
• Based in NYC.
• Highly organized and detail-oriented, with strong follow-through.
• Proactive and able to anticipate needs.
• Strong writing and communication skills.
• Comfortable with varied work, including research and event planning.
• Calm under pressure and trustworthy with sensitive work.

Nice To Haves

• Fluency in spoken and written English and French; preferable but not required.
• Experience at a creative agency or professional services firm.
• Experience working with French-speaking clients.
• Interest in creative agencies, branding, and experiential marketing.

Responsibilities

• Manage the Founder’s priorities, follow-through, and day-to-day details as an extension of the Founder.
• Support business development by researching prospects, coordinating outreach, and tracking opportunities in HubSpot or Salesforce.
• Plan events from start to finish, including client gatherings in NYC and dinners in Paris.
• Move the Founder’s writing projects from research through to finished draft.
• Handle travel bookings, itineraries, and related logistics.
• Prepare materials and context for the Founder’s meetings and pitches.
• Take on personal and logistical tasks that free up the Founder’s time.
• Track action items across workstreams to ensure nothing is missed or delayed.

Benefits

• Hybrid work structure.
• Health insurance.
• Dental insurance.
• Vision insurance.
• 401(k).
• Paid parental leave.
• Generous PTO.
• Regular check-ins and mentorship.
• Direct exposure to agency leadership, growth strategy, and top-tier clients.
• End-of-year recharge week.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed