Executive Assistant for Co-Founder

Changing Lives Productions LLC • Calabasas, CA

1d • Onsite

About The Position

The Executive Assistant supports co-founder Laura Avila across her professional and personal schedule. The role manages calendars, travel, communications, ongoing priorities, and special projects, helping create structure and ensure details and follow-ups are handled. Personal appointments, errands, and occasional household and service-provider coordination are included; estate management is not the focus. The role works mostly in Calabasas and Chatsworth, California, and requires commuting to both locations. The typical schedule is 40 hours per week, with specific times discussed during the interview. This position has no direct reports and reports directly to the co-founder.

Requirements

• At least 3 years of experience supporting a high-level executive.
• Experience coordinating projects and maintaining trackers that clarify priorities, deadlines, and follow-ups.
• Strong Google Workspace skills, including Sheets, Docs, and Calendar; familiarity with AI and comfort learning project-management tools.
• Excellent written and verbal communication, organization, and attention to detail.
• Ability to prioritize, adapt, and handle multiple requests in a fast-paced environment.
• Discretion with sensitive personal and business information.
• Resourcefulness, critical thinking, urgency, and strong follow-through.
• Collaborative approach and confidence working through unfamiliar tasks.
• Ability to commute to Calabasas and Chatsworth, California.

Nice To Haves

• Experience supporting someone in entertainment, beauty, or a creative space.
• Interest in beauty, fashion, or entertainment.

Responsibilities

• Manage Laura's business and personal calendar, appointments, and events; anticipate conflicts and prepare details for commitments.
• Coordinate domestic and international business travel, including itineraries and logistics.
• Build and maintain project trackers with priorities, owners, next steps, deadlines, and status updates.
• Turn meeting notes and requests into action items, follow up with relevant people, and flag dependencies, overdue work, and decisions requiring Laura's attention.
• Coordinate ongoing and special projects with internal teams, external contacts, and vendors, keeping information organized and work on track.
• Prepare meeting materials, take notes, and maintain records of important commitments.
• Handle communications and serve as a discreet point of contact across departments and external relationships.
• Coordinate public outings, personal appointments, and errands, including beauty and fashion recommendations when needed.
• Help coordinate occasional household and service-provider needs.

What This Job Offers

• Job Type: Full-time
• Career Level: Senior
• Education Level: No Education Listed