Executive Assistant Jobs in Austin, MS

About The Position

Requirements

• At least 3 years supporting senior executives in a complex corporate environment.
• Bachelor’s degree or equivalent professional experience.
• Experience coordinating international travel and managing global calendars.
• Exceptional organizational and project management skills.
• Outstanding written and verbal communication skills.
• Proven ability to handle highly confidential information.
• Advanced proficiency in Microsoft Office, including Outlook, PowerPoint, Excel, and Word, and collaboration tools such as Teams.
• Ability to work independently with sound judgment and prioritization.

Nice To Haves

• Experience supporting executives in consumer products, entertainment, licensing, media, or retail.
• Experience working with international teams and external business partners.

Responsibilities

• Manage complex, evolving calendars for multiple executives across time zones, prioritizing meetings according to strategic importance and business impact.
• Coordinate domestic and international travel, including detailed itineraries and contingency planning.
• Prepare agendas, briefing materials, meeting notes, and follow-up action items.
• Handle confidential correspondence and sensitive business information with discretion.
• Anticipate executive needs and proactively identify solutions.
• Track key initiatives and follow up on commitments to ensure deadlines are met.
• Help prepare presentations, executive communications, and board-level materials.
• Manage competing priorities and adapt as business needs evolve.
• Coordinate across internal teams and external partners as a central point of contact.
• Coordinate leadership meetings, off-sites, and strategic planning sessions.
• Coordinate meetings with licensors, licensees, entertainment partners, agencies, retailers, and other senior executives.
• Manage expense reporting, purchase requests, and other administrative processes.
• Improve administrative processes and identify opportunities for greater efficiency.
• Use AI tools in day-to-day work and experiment with ways to save time, improve quality, and help the team use AI effectively.
• Collaborate with the broader Executive Assistant community.
• Support special projects and executive initiatives as assigned.

Benefits

• Employees may be eligible for annual and long-term incentives, depending on role, location, and eligibility.
• Benefits and programs may include health and wellness, time off to recharge, financial well-being, life and family support, volunteer and community initiatives, learning and development, and exclusive perks.