Senior Executive Assistant

Na Ali'i Consulting & Sales, LLC.•Arlington, VA

4d•$110,000 - $120,000

About The Position

Nakupuna Companies is seeking a Senior Executive Assistant to support a client of the Office of the Secretary of War (OSW). The role provides direct support to senior Department of War (DoW) executives and requires expert communication skills. The successful candidate manages Front Office operations, processes and tracks correspondence and action items, coordinates meetings and schedules, and helps ensure OSW leadership is prepared for engagements. The position also supports security administration, document management, and official travel logistics.

Requirements

Bachelor’s degree in a related area.
5–10 years of program management experience supporting the planning, development, and execution of major programs within the DoW; preferably within OSW.
Active TS/SCI security clearance.
Must be a U.S. citizen.
Proficiency with Microsoft Office products (Word, Excel, Outlook, and PowerPoint), Adobe, and office equipment.
Ability to work effectively in a fast-paced environment with changing priorities, tight deadlines, and competing requirements.
Strong organizational, planning, and time-management skills.
Ability to write clear, concise, and articulate correspondence, with attention to quality control and detail.
Strong interpersonal and customer-service skills that foster teamwork and positive relationships with staff and principals.
Working knowledge of coordination requirements for preparing and obtaining approval of reports, briefings, memoranda, and presentations.
Ability to prioritize, multitask, plan, problem-solve, and adapt in a fast-paced strategic environment under minimal supervision.
Ability to perform repetitive motions with the hands, wrists, and fingers.
Ability to engage in and follow audible communications in emergency situations.
Ability to sit for prolonged periods at a desk and work on a computer.
Ability to walk for extended periods during the workday, including between buildings and over long distances.

Nice To Haves

Extensive knowledge of CATMS and DoW correspondence procedures, including experience routing and staffing packages within the DoW.
10+ years of experience supporting Government or Military executives is strongly desired.
Familiarity with DoD 5110.4-M, “Manual for Written Material,” is strongly desired.

Responsibilities

Process incoming correspondence, including email and facsimile, and route it to the appropriate office personnel for response and action.
Author, review, and edit notes, internal memoranda, and official correspondence.
Track taskers and open actions based on senior staff input and guidance.
Manage daily Front Office activities and follow Senior Executive Service (SES) protocols to maintain a professional work environment.
Plan and schedule meetings, receive visitors, and interact with the public using a customer-service-oriented, detail-focused, adaptive, and proactive approach.
Transmit information, obtain and assemble data, prepare and review presentations, communicate within and outside the directorate, and deconflict calendars and event schedules.
Integrate support activities so OSW leadership is prepared for meetings and engagements in a timely manner.
Triage, address, and record internal and external requests and correspondence.
Answer and maintain telephone communications, take messages, and refer calls to the appropriate individual or office.
Greet and escort high-level officials and interact with visitors to the organization.
Keep the Front Office presentable for senior defense officials, address facility concerns, and maintain office supplies.
Support security administration by facilitating security clearances and visit requests for OSD personnel and visitors.
Maintain electronic and, as directed by the Government, paper copies of office documents, including letters, memoranda, reports, and briefings.
Assist government personnel with official travel and logistics using the Defense Travel System (DTS) and in compliance with the Joint Travel Regulations (JTR).