Executive Administrative Assistant

Merrill Mfg Co Corp•Storm Lake, IA

About The Position

The Executive Administrative Assistant provides high-level administrative support to the management team and helps ensure efficient day-to-day operations. The role manages schedules and communications for key executives, prioritizes emails and phone calls, prepares documents for meetings, and coordinates travel. It also supports company pricing, quoting, expense reporting, freight claims and analysis, shipment tracking, and related administrative work.

Requirements

High school diploma or equivalent.
Three to five years of experience as an Executive Administrative Assistant or in a similar role.
Advanced proficiency in Microsoft Office, including Word, Excel, PowerPoint, and Outlook.
Successfully pass a background and drug screening.

Nice To Haves

Bachelor’s degree in business administration or a related field.
Excellent written and verbal communication skills.
Superior organizational skills and attention to detail.
Ability to multitask and prioritize workload effectively.
Strong problem-solving and analytical skills.
Ability to work independently and handle confidential information.

Responsibilities

Act as the first point of contact for internal and external communications for management.
Prepare and edit documents, presentations, and spreadsheets.
Update company price books and help print completed copies as needed.
Research and analyze various projects and topics, and maintain competitive pricing spreadsheets.
Enter executive team members’ expense reports accurately and promptly, ensuring correct categorization and compliance with reimbursement policies and procedures.
Investigate, initiate, and maintain records for freight claims with carriers and other departments.
Analyze shipment information, including weight, destination, and transportation mode, to determine shipping costs as needed.
Perform initial and final work to complete special quotes and maintain quote files.
Provide primary front-entry access at the front door.
Assist with scheduling appointments, meetings, and conference calls for the management team.
Maintain an organized filing system and manage correspondence, emails, and reports.
Arrange travel, including flights, hotels, and transportation.
Coordinate and help plan events, meetings, and company functions.
Manage and maintain project-related documents and prepare reports and presentations.
Handle phone calls, messages, and other correspondence for executive team members.
Track orders through trucking or shipping companies as needed.
Review freight bills from shipping companies.
Rate or re-rate orders as requested by sales and shipping.
Perform other duties as assigned by the direct supervisor.