Executive Assistant Jobs in Austin, MS

About The Position

Requirements

• 3+ years of administrative support experience required – experience specifically supporting senior corporate leadership preferred
• Associate's degree in Business Administration, Communications, or related field required; Bachelor’s degree in previously-listed fields preferred
• Excellent written and verbal communication skill
• Strong organizational, multitasking, and time-management abilities
• Ability to work independent with minimal supervision
• Demonstrated ability to maintain confidentiality and sound judgement
• Strong working proficiency in Microsoft Office Suite – including Outlook, Word, Excel, PowerPoint, and Team
• U.S. work authorization required for employment

Nice To Haves

• Experience is multifamily housing, property management, real estate, or related industries is a plus
• Familiarity with Yardi, RealPage, Entrata or similar property management software is a plus
• Reliably commute or plan to relocate before starting work

Responsibilities

• Executive Support – Administrative support for executive team including calendar management, meeting coordination, and travel arrangements; coordinate scheduling to maximize efficiency and productivity; prepare and distribute correspondence, reports, and meeting materials.
• Meeting & Project Coordination – Schedule and coordinative executive meetings, leadership conferences, board meetings, and special events; monitor project timelines and follow-up activities; assist with cross-functional projects as assigned.
• Communication & Relationship Management – Serve a professional representative of executive team with employees, residents, investors, and partners; draft communications and announcements on behalf of executive team; assist with internal and company-wide communications.
• Administrative Functions – Manage electronic and physical filing systems; maintain confidential personnel, financial, and business records; process invoices, expense reports, and other administrative documentation; support coordination of personal appointments, reservations, deliveries, errands, and time-sensitive tasks while exercising sound judgement and confidentiality.
• Confidentiality & Compliance – Handle sensitive business information with a high level of discretion and professionalism; maintain compliance with company policy and applicable federal, state, and local law; protect confidential employee, financial, and ownership information.

Benefits

• Paid Time Off (PTO) including vacation, sick time, personal days, and paid holidays
• Medical, dental, and vision insurance coverage
• Short-term disability, long-term disability, and life insurance benefits
• 401(k) retirement savings program participation