CIRCOR Navy (US) Executive Assistant

Circor Careers•Tampa, FL

15h

About The Position

The Executive Assistant provides proactive support to one or more executives in a fast-paced, US Navy-focused engineering and manufacturing environment. The role manages complex schedules, travel, communications, and executive materials while serving as a liaison between executives and internal and external stakeholders. It coordinates with Corporate and the KKR Administrator team to align schedules and supports work across the Tampa, Florida; Monroe, North Carolina; and Warren, Massachusetts sites, as well as with the KKR Administrator team in New York. Travel is required approximately 25% of the time.

Requirements

7–10+ years of experience as an Executive Assistant supporting C-suite executives.
Proven experience in a global manufacturing, industrial, or operations-driven environment, including matrixed, decentralized environments.
Demonstrated success supporting executives across multiple time zones and regions.
Advanced proficiency in Microsoft Office, including Outlook, PowerPoint, Excel, and Word.
Experience with collaboration and scheduling tools.
Exceptional organizational, communication, and interpersonal skills, and executive presence.
Strategic thinking and business acumen.
Strong attention to detail and ability to see the big picture.
High emotional intelligence.
Ability to prioritize effectively in a dynamic, high-pressure environment.
Ownership mentality.
Cultural awareness and a global mindset.
Ability to coordinate complex schedules and global activities seamlessly.

Nice To Haves

Experience supporting a Board of Directors and executive committees.
Private equity (PE) experience.
Bachelor’s degree.

Responsibilities

Manage complex calendars, travel logistics, executive communications, and travel and expense needs.
Serve as a gatekeeper and liaison between executives and internal and external stakeholders.
Plan and produce presentations, reports, and briefing materials for leadership meetings, Board meetings, and enterprise reviews.
Coordinate meetings, town halls, leadership offsites, and plant visits, including agendas, materials, and follow-up actions.
Support executives in navigating the organization’s plant operations, supply chain considerations, and leadership structures.
Handle highly sensitive and confidential information with discretion and professionalism.
Coordinate executive schedules with Corporate and the KKR Administrator team to ensure stakeholder alignment.
Anticipate executive needs, identify potential issues, and propose solutions proactively.
Represent the executive office with professionalism, credibility, and diplomacy.
Coordinate complex schedules and activities across sites and stakeholders.
Take and publish effective minutes from select meetings.
Complete special assignments and projects.
Build relationships and coordinate across the Tampa, Monroe, and Warren sites and with the KKR Administrator team in New York.