Executive Assistant

Los Angeles Conservation Corps • Los Angeles, CA

4d

About The Position

The Executive Assistant reports to the Chief Executive Officer (CEO) and serves as a trusted strategic partner, providing high-level administrative, operational, and project management support. The position manages the CEO’s office, acts as a primary liaison to the Board of Directors, supports development and fundraising activities, and coordinates special projects and organizational initiatives. It requires sound judgment, discretion, confidentiality, the ability to anticipate organizational needs, and skill in managing multiple priorities in a fast-paced environment. The ideal candidate is highly organized, proactive, detail-oriented, and committed to the organization’s mission.

The LA Conservation Corps is a private nonprofit organization established in 1986. It creates equitable opportunities for young people to build resilience in themselves, their communities, and the environment through work, education, and support. More than 20,000 young people have participated in its classes and service projects.

The role includes managing the CEO’s schedule, communications, travel, and executive materials; coordinating Board and committee activities and maintaining governance records; providing administrative support for donor relations and fundraising; and coordinating special projects, strategic initiatives, and leadership activities. The Executive Assistant also supports Executive Management Team meetings and organizational communications, and represents the CEO’s office with professionalism and strong customer service. Other duties may be assigned, and duties may change.

The position requires a high school diploma and three to five years of progressively responsible executive administrative support experience. A bachelor’s degree in a related field is preferred, as are experience supporting a senior executive, working with nonprofit Boards, and supporting fundraising or donor relations. A California Class C driver’s license and eligibility for commercial policy insurability are required. Employment is contingent on passing post-offer drug/alcohol screening, Live Scan fingerprint/background clearance, and reference checks.

The hourly rate is $29.99–$37.96. A higher starting rate may be considered based on experience and education that significantly exceed the minimum requirements. Benefits include medical, dental, and vision coverage, paid time off, and a 401(k) retirement plan with a match of up to 3%.

Requirements

• High school diploma.
• Three to five years of progressively responsible executive administrative support experience.
• Excellent verbal and written communication and presentation skills, including active listening and respectful two-way communication.
• Ability to interact effectively and sensitively with people from diverse cultural, socioeconomic, disability, and ethnic backgrounds.
• Strong time management, attention to detail, accountability, dependability, teamwork, and collaboration skills.
• Ability to prepare concise, logical, grammatically correct documents, reports, and presentations.
• Ability to perform project-team responsibilities and assigned tasks in support of broader projects.
• Ability to explain policies, procedures, directions, and the Corps’ philosophy and values to varied audiences.
• Ability to structure tasks, establish priorities, set goals, balance competing priorities and stakeholders, and work independently.
• Ability to effectively perform the physical requirements of the job and train others.
• Ability to provide presentations, work demonstrations, and instruction to promote a culture of safety.
• Intermediate computer skills in a Microsoft Office environment, including Excel, Word, PowerPoint, and internet research.
• Strong interpersonal skills, integrity, confidentiality, sound judgment, and the ability to evaluate alternatives to achieve quality outcomes.
• Results- and solution-oriented approach, flexibility, positive attitude, self-discipline, and self-awareness.
• Passion for the Corps and ability to articulate its mission.
• Experience using and updating databases, with accuracy and attention to detail in data entry.
• California Class C driver’s license and driving record that meets California commercial policy insurability requirements.
• For occasional use of a personal vehicle for company purposes, provide proof of personal minimum liability insurance and meet commercial policy insurability requirements; mileage is reimbursed at the IRS standard mileage rate.
• Pass post-offer drug/alcohol screening and Live Scan fingerprint/background clearance before commencing employment.
• Provide acceptable references; employment is contingent upon receipt of acceptable references.
• Be lawfully authorized to work in the United States.

Nice To Haves

• Bachelor’s degree from an accredited institution in Business Administration, Public Administration, Communications, Nonprofit Management, or a related field.
• Experience supporting a Chief Executive Officer, Executive Director, President, or other senior executive.
• Experience working with nonprofit Boards of Directors.
• Experience supporting fundraising, donor relations, or development activities.

Responsibilities

• Manage and coordinate the CEO’s calendar, appointments, meetings, travel arrangements, and speaking engagements.
• Prioritize and manage communications, correspondence, and requests for the CEO.
• Prepare agendas, presentations, reports, briefing materials, correspondence, speeches, and other executive communications.
• Track follow-up actions, deadlines, and strategic priorities assigned by the CEO.
• Serve as a gatekeeper and contact for internal and external stakeholders; coordinate executive meetings and leadership team activities.
• Maintain confidential files, records, and sensitive organizational information; manage CEO travel logistics, expense reports, and reimbursement documentation.
• Support the CEO’s participation in community, civic, fundraising, and partnership events.
• Serve as the primary administrative liaison between the CEO and Board of Directors.
• Coordinate Board and committee meetings, including scheduling, logistics, materials, and communications.
• Prepare and distribute Board packets, agendas, minutes, resolutions, and supporting documentation.
• Maintain Board records, governance documents, committee rosters, and historical archives; track Board terms, attendance, assignments, and annual compliance requirements.
• Support Board recruitment, onboarding, orientation, engagement, and fundraising initiatives.
• Coordinate annual Board affirmations, conflict-of-interest disclosures, and governance documentation; facilitate communication between Board leadership and executive staff.
• Assist with Board retreats, special meetings, and strategic planning sessions.
• Provide administrative support to the Development and Communications Department and assist with donor stewardship and cultivation.
• Coordinate donor meetings, site visits, and fundraising events involving the CEO.
• Support preparation of fundraising proposals, sponsorship materials, donor presentations, reports, and development committee materials.
• Maintain donor tracking systems and support donor acknowledgments, volunteer engagement, fundraising campaigns, and grant-related administrative activities as needed.
• Coordinate and manage special projects assigned by the CEO; track strategic initiatives and organizational priorities.
• Develop project plans, timelines, and status reports; conduct research and prepare briefing materials on organizational issues.
• Facilitate cross-departmental coordination and support implementation of strategic plans, organizational goals, and executive priorities.
• Assist with organizational events, recognition programs, leadership activities, retreats, planning sessions, and staff engagement activities.
• Support Executive Management Team meetings and initiatives; prepare reports, dashboards, and presentations for leadership meetings.
• Assist with organizational communications and executive announcements, and support culture and employee engagement initiatives as directed.
• Represent the CEO’s office with professionalism and exceptional customer service.
• Perform other duties as assigned.

Benefits

• Medical, dental, and vision benefits with 93% employer coverage of employee costs and 79% coverage for additional family members.
• Three weeks of vacation accrued per year.
• 11 paid holidays.
• 80 hours of sick time accrued per year.
• 401(k) retirement plan with a match of up to 3%.
• Mileage reimbursement at the IRS standard mileage rate for occasional use of a personal vehicle for company purposes.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED