Executive Assistant

TSC•Arlington, VA

4d•Hybrid

About The Position

FALCATA is seeking an experienced Executive Assistant based in the Aurora or DC metro area to support the Chief Operating Officer (COO). The role is eligible for telework, with the ability to work onsite as required at the company’s major locations in Aurora, Colorado, or Crystal City, Virginia. The Executive Assistant provides comprehensive direct support to the COO across routine and complex administrative functions, and advises and assists with coordinating, integrating, and synchronizing staff actions, events, and activities involving the executive. The successful candidate will work independently with general supervision in a fast-paced environment and meet short, rigid deadlines. The position requires a bachelor’s degree in business administration or a related field and 8 or more years of executive-level office management experience, or equivalent. Candidates must be U.S. citizens and able to obtain and maintain a security clearance as needed. Travel of up to 10% may be required.

Requirements

Bachelor’s degree in business administration or a related field, with 8 or more years of executive-level office management experience, or equivalent.
U.S. citizenship and the ability to obtain and maintain a security clearance as needed.
Strong organization, judgment, tact, and diplomacy.
Proficiency in standard business concepts and practices.
Excellent critical-thinking, problem-solving, and analytical skills.
Strong written and verbal communication skills.
Ability to adapt, demonstrate resilience, and overcome challenges.
Willingness to travel up to 10%.

Responsibilities

Develop and maintain processes, systems, and tools to optimize the effectiveness and efficiency of the executive’s office and time, aligned with the company’s mission, goals, and policies.
Facilitate, prioritize, and track internal and external taskings, adapting the executive’s schedule based on assessments of criticality, sensitivity, and confidentiality.
Review and process documents for content and accuracy, ensuring appropriate staff coordination and complete information and references.
Support executive engagements by researching attendees and preparing background information, summaries of ongoing efforts, business-development growth or win themes, and other relevant information for key customers and partners.
Evaluate and facilitate the dissemination of sensitive information and documentation, and alert the COO to issues affecting the office.
Manage the COO’s calendar and coordinate senior-level meetings, visits, and events, including security clearances, VIP parking, building access, and meeting agendas as required.
Plan and arrange domestic and foreign executive travel, including itineraries, lodging, logistics, security, and travel expenses.
Facilitate company events led by the COO, including venue and lodging arrangements, food, coordination with IT and administrative functions, and smooth event operations.
Oversee routine and complex day-to-day administrative and office requirements involving facilities, property, safety, and supplies.
Prepare weekly summaries of key events, milestones, approvals, and priority taskings requiring attention or action.
Perform other duties as assigned by the supervisor.