Executive Assistant to Executive Team (Temporary)

Meade•Tempe, AZ

About The Position

Meade Engineering is seeking a highly organized, proactive, and resourceful Executive Assistant to provide high-level support to multiple members of its Executive Leadership Team. The role calls for flexibility, discretion, sound judgment, and the ability to anticipate executive needs while managing a dynamic workload with minimal guidance. The ideal candidate is a seasoned assistant who has supported multiple executives in a fast-paced, high-growth organization and can navigate shifting priorities independently and confidentially. Responsibilities include managing complex calendars and meeting logistics; preparing executives for meetings; supporting executive-level meetings, including notes and action-item follow-up; creating presentations and reports; conducting research; coordinating travel and expenses; organizing documents and completing special projects; supporting cross-functional initiatives; and collaborating with administrative colleagues on office organization. This is a primarily sedentary role with occasional movement and lifting of office materials up to 20 pounds. The position is temporary. The estimated pay range is $75,200–$99,500 USD. Eligible employees may participate in company-sponsored benefits, subject to eligibility requirements and plan terms. Applicants must be legally authorized to work in the United States. Employment may be contingent on background checks, drug testing, and other permitted pre-employment requirements.

Requirements

At least 5 years of experience supporting senior executives in a high-demand environment.
Ability to manage competing priorities without constant direction.
Exceptional organizational, multitasking, and problem-solving skills.
Strong written and verbal communication skills.
High level of discretion, professionalism, and confidentiality.
Proficiency in Microsoft Office Suite, particularly PowerPoint.
Experience handling executive correspondence, preparing reports, and managing calendars.
Ability to anticipate needs, think strategically, and proactively solve problems.
Legally authorized to work in the United States.
Ability to occasionally stand, walk, bend, kneel, stoop, crouch, and lift office materials up to 20 pounds.

Nice To Haves

Experience in an engineering, construction, or consulting firm.

Responsibilities

Provide high-level administrative support to multiple members of the executive leadership team.
Manage complex, changing calendars and meeting logistics with minimal guidance.
Prepare executives for meetings by coordinating agendas, meeting rooms, materials, and relevant context.
Support executive-level meetings, including taking notes and following up on action items.
Develop executive-level presentations, conduct research, and compile accurate, polished reports.
Manage office and personal tasks, including expense reporting, travel coordination, document organization, special projects, and related administrative work.
Support cross-functional projects requiring coordination across leaders and departments.
Collaborate with other administrative support staff to oversee office organization and prepare workspaces for executive use.
Perform other duties as assigned.