Executive Assistant to Executive Team (Temporary)

Meade•Tempe, AZ

5d•$75,200 - $99,500

About The Position

Meade Engineering is seeking a highly organized, proactive, and resourceful Executive Assistant to provide high-level support to its Executive Leadership Team. This temporary position requires flexibility, discretion, and the ability to manage a dynamic workload. The successful candidate will have strong coordination skills, excellent judgment, and the ability to anticipate and address executive needs effectively. The role supports multiple executives in a fast-paced, high-growth organization, requiring the ability to navigate shifting priorities and work independently while maintaining confidentiality. Responsibilities include managing complex calendars and meeting logistics, preparing executives for meetings, supporting executive-level meetings and follow-up, creating presentations and reports, coordinating travel and expenses, assisting with office and personal tasks, and supporting cross-functional projects. The position is primarily sedentary, with occasional movement and lifting of office materials up to 20 pounds. The estimated pay range is $75,200–$99,500 USD. Eligible employees may participate in company-sponsored benefit programs, subject to eligibility requirements, plan terms, and applicable policies.

Requirements

At least 5 years of experience supporting senior executives in a high-demand environment.
Proven ability to manage competing priorities without constant direction.
Exceptional organizational, multitasking, and problem-solving skills.
Strong written and verbal communication abilities.
High level of discretion, professionalism, and confidentiality.
Proficiency in Microsoft Office Suite, particularly PowerPoint.
Experience handling executive correspondence, preparing reports, and managing calendars.
Ability to anticipate needs, think strategically, and proactively solve problems.
Legally authorized to work in the United States.

Nice To Haves

Experience in an engineering, construction, or consulting firm.

Responsibilities

Provide high-level administrative support to multiple members of the executive leadership team.
Manage complex and frequently changing calendars and meeting logistics with minimal guidance.
Prepare executives for meetings by coordinating agendas, meeting rooms, materials, and relevant context.
Support executive-level meetings, including taking notes and following up on action items.
Develop executive-level presentations, conduct research, and compile accurate, polished reports.
Manage office and personal tasks, including expense reporting, travel coordination, document organization, special projects, and related administrative tasks.
Support cross-functional projects requiring coordination across leaders and departments.
Collaborate with other administrative support staff to organize the office and ensure workspaces are prepared for executive use.
Perform other duties as assigned.