Executive Assistant to CEO
About The Position
The Executive Assistant provides high-level, confidential administrative support to the CEO and serves as the CEO’s primary liaison to internal and external constituents, including the Senior Management Team and Board of Advisors. The role proactively manages the CEO’s calendar, communications, meetings, files, expenses, and assigned projects; anticipates needs and coordinates solutions to issues affecting the CEO’s commitments. The position is expected to be onsite and may include limited travel of approximately 10% of the time or less. The role requires a U.S. Person as defined by 22 C.F.R. §120.62 for U.S. export control compliance, as well as a valid, unrestricted Washington State driver’s license. The work environment is generally a moderate-noise office setting.
Requirements
- Ability to handle confidential information with discretion and work with professionals inside and outside the company.
- Exceptional organizational, analytical, proofreading, time-management, and multitasking skills, including the ability to manage competing deadlines.
- Ability to work independently with minimal direction.
- Exceptional written, verbal, and interpersonal communication skills.
- Ability to prioritize tasks and adapt to last-minute changes or directions.
- Availability for limited travel, approximately 10% of the time or less.
- Must be a U.S. Person as defined by 22 C.F.R. §120.62 for export control compliance.
- Must possess a valid, unrestricted Washington State driver’s license.
- Strong working knowledge of Microsoft Office Suite applications.
- Ability to read, analyze, and interpret business periodicals, professional journals, technical procedures, and governmental regulations.
- Ability to write reports and business correspondence and present information effectively to groups.
- Ability to apply fractions, percentages, ratios, and proportions to practical situations.
- Ability to define problems, collect data, establish facts, draw valid conclusions, and interpret technical instructions.
- Must love guns.
Nice To Haves
- Degree preferred.
Responsibilities
- Maintain confidentiality and professionalism.
- Proactively manage the CEO’s calendar and schedule, organizing and prioritizing competing demands.
- Identify issues that may affect the CEO’s commitments and coordinate mitigation.
- Communicate with internal and external constituents and handle high-level contacts and communications.
- Maintain a contact database and document interactions with key contacts.
- Provide general administrative support to the CEO and proactively anticipate and respond to the CEO’s needs.
- Compose and distribute professional correspondence.
- Coordinate meetings for the CEO and communicate with necessary parties.
- Complete special projects as assigned by the CEO.
- Prepare and break down conference rooms and arrange food for meetings.
- Create, organize, file, and maintain accurate electronic files and hardcopy folders.
- Complete and submit executive expense reports in coordination with Accounting.
- Assist with personal matters at the CEO’s direction.
- Support other departments with event planning when needed.
- Perform other duties as assigned.
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
No Education Listed
