Executive Assistant

L. Rose Recruiting • Winter Park, FL

4d • Onsite

About The Position

L. Rose Recruiting is representing Streamex, a fast-growing fintech company building infrastructure to bring real-world assets on-chain. Streamex is seeking an experienced Executive Assistant to support its executive leadership team. The role combines executive administrative support with coordination of meetings, team priorities, onboarding, and office operations. The position is expected to be performed on-site in Winter Park, Florida, on a consistent basis.

The Executive Assistant will keep executives organized, prepared, and focused; anticipate needs; and follow through as priorities change. The role involves coordinating across leadership, finance, operations, corporate development, technology teams, developers, external partners, and service providers. The successful candidate will bring strong judgment, discretion, technology skills, and a polished, personable approach, and will contribute to administrative needs and special projects as the business grows.

Requirements

• Approximately 5–7 years of experience as an Executive Assistant or in a closely related executive support role.
• Experience supporting senior executives; direct C-suite support is strongly preferred.
• Tech savvy, with demonstrated ability to learn new software, systems, and tools quickly.
• Proficiency with Microsoft Outlook, Excel, Word, and PowerPoint, including calendar management, spreadsheet work, document preparation, and basic presentations.
• Comfort organizing information in shared document platforms such as SharePoint or Dropbox.
• Familiarity with AI productivity tools and the critical thinking to review outputs for accuracy.
• Excellent organizational skills, attention to detail, and ability to manage competing priorities.
• Strong written and verbal communication skills and a polished, personable approach.
• Sound judgment, discretion, and professionalism when handling confidential information.
• Demonstrated initiative, accountability, and consistent follow-through.
• Ability to work independently and collaborate across teams.
• Ability to work on-site in Winter Park, Florida, on a consistent basis.

Nice To Haves

• Background in technology, fintech, finance, financial services, investment management, professional services, or a similar corporate environment; preferred but not required.
• Direct C-suite executive support experience is strongly preferred.

Responsibilities

• Manage executive calendars, schedule meetings, and coordinate changing priorities.
• Arrange travel as needed and prepare and submit expense reports.
• Serve as a professional point of contact for internal and external stakeholders.
• Prepare agendas and coordinate materials for leadership meetings, off-sites, and other important discussions.
• Gather updates from finance, operations, corporate development, and technology teams and organize the information for leadership.
• Capture meeting notes, decisions, and action items; track owners and deadlines and follow up through completion.
• Coordinate with developers and other team members to obtain timely updates and organize shared priorities.
• Prepare and format correspondence, memos, spreadsheets, and basic presentations.
• Organize shared files and documents using platforms such as SharePoint or Dropbox.
• Assist with new-hire onboarding, including scheduling, materials, equipment, and access coordination.
• Coordinate with the company’s external technology partner on administrative and team needs.
• Help organize office activities and contribute to a welcoming, collaborative workplace.
• Handle confidential business and executive information with discretion.
• Support additional administrative needs and special projects as the business grows.
• Anticipate scheduling needs, prepare materials in advance, and identify potential gaps.
• Build working relationships across leadership, internal teams, and external partners to keep information flowing.
• Use technology effectively, including Microsoft Office, shared document platforms, and AI productivity tools, while checking accuracy and protecting confidential information.
• Keep calendars, files, meeting materials, and team updates organized and accessible.
• Represent executives with confidence, tact, and discretion, adapting communication to different audiences.
• Contribute initiative, positive energy, and a willingness to help in a fast-moving, in-person environment.

Benefits

• Medical, dental, and vision coverage.
• Company-paid life insurance.
• Disability protection.
• 401(k) retirement plan.
• Tax-advantaged healthcare savings accounts.
• Mental health and wellness resources.
• Voluntary pet insurance.
• Voluntary legal plans.
• Voluntary identity theft protection.
• Employee discount programs.
• Significant company contributions toward healthcare premiums.
• Opportunity to participate in the company’s equity program.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed