Executive Assistant

Tactile Medical•Minneapolis, MN

4d•$70,800 - $99,120

About The Position

At Tactile Medical, the Executive Assistant provides support to an executive team member and other key stakeholders while performing all duties in accordance with HIPAA requirements. The role coordinates executive calendars, meetings, travel, events, communications, and administrative processes, handling confidential and time-sensitive information with professionalism.

Requirements

4–6 years of experience working as an executive assistant in a fast-paced environment.
Excellent written and verbal communication skills.
Exceptional organizational skills and high attention to quality and detail.
Strong initiative, follow-through, and ability to anticipate needs.
Superior knowledge of Microsoft Office (Outlook, Word, Excel, and PowerPoint) and ability to learn software programs quickly.
Demonstrated successful project management skills.
Ability to manage multiple competing priorities in a fast-paced, results-driven environment.
Ability to work independently, be resourceful, and anticipate and communicate potential issues.
Strong customer focus and approachability.
Critical thinking, analytical, and problem-solving skills.
Ability to learn quickly and acquire knowledge of organizational operations, procedures, and staff.
Ability to manage time-sensitive, confidential information with professionalism, confidentiality, and speed.
Adaptability and flexibility, with willingness to collaborate in a team environment.
Demonstrated successful experience with Investor Relations.
Ability to handle interactions with poise, tact, and professionalism.

Nice To Haves

Bachelor’s degree preferred.

Responsibilities

Screen and respond to calls for key stakeholders as requested.
Prepare reports, presentations, documents, and other requested information.
Prepare meetings and conferences, including notices, agendas, pre-work, follow-up, meeting space, equipment, food service within budget, minutes, and distribution.
Plan and execute team meetings with multiple participants, coordinating pre- and post-event activities.
Coordinate lodging, travel arrangements, and itineraries for the Executive team and Board of Directors.
Handle corporate card and expense-related financial administration and process departmental invoices.
Review and process legal agreements and associated documents accurately and promptly.
Partner with marketing team members to execute events, conferences, and meetings.
Serve as a liaison for the leadership team and internal team members, and as a key contact for high-level partner and internal executive contacts.
Prioritize and organize competing requests and deliver high-quality, timely work.
Manage the Executive’s calendar and support efficient time utilization across multiple priorities.
Greet the Executive’s guests and visitors and direct them to the appropriate person or area.