Executive Staff Assistant

Arizona Department of Administration • Phoenix, AZ

4d • Onsite

About The Position

The Arizona Department of Corrections, Rehabilitation & Reentry is seeking an Executive Staff Assistant for its Information Technology (IT) Division in Phoenix, Arizona. The position provides high-level administrative support and technical assistance to the Chief Information Officer, Deputy CIO, and IT Senior Managers. It coordinates projects and tracks administrative data, conducts management studies, and performs operational and program-specific analyses of organizational structures, programs, policies, procedures, systems, practices, and operations to improve the division’s effectiveness and efficiency.

The role involves managing office and financial processes, coordinating travel, collecting and reporting metrics, maintaining project management and administrative applications, conducting research, and preparing executive reports and presentations. The position is based at 801 East Jefferson Street, Phoenix, Arizona. Salary is $55,427. The posting closes November 16, 2026.

Requirements

• Bachelor’s degree and three years of experience in a lead or executive-level administrative position.
• Experience with current project management and tracking tools.
• Experience with procurement, purchase orders, invoicing, and financial tracking.
• Experience with report-writing platforms and tools.
• Knowledge of management, public administration, and organizational principles and their application to government.
• Knowledge of contemporary business practices, departmental policies and procedures, state and federal rules and regulations, research methodologies, confidentiality strategies, and computer applications including Microsoft Office, Google Workspace, and internal project tracking tools.
• Skills in written and verbal communication, time management and planning, collaboration, tact and diplomacy, typing and computer use, research, office management, customer service, report writing, analysis and problem-solving, organization and attention to detail, identifying organizational and procedural problems, implementing solutions, and maintaining interpersonal relationships.
• Ability to work in a fast-paced environment; make sound business-based decisions; interpret and communicate rules and regulations; manage multiple projects; interact professionally with officials and the public; maintain confidentiality; meet deadlines; compose professional correspondence and reports; conduct research and present concise findings; and evaluate others’ work and express ideas.
• Pass a background investigation.
• If driving on State business, maintain a current, valid, class-appropriate driver’s license, complete required training and license checks, and maintain an acceptable driving record. Personally owned vehicles used for State business must have required liability insurance.
• Complete a Tuberculosis test during New Employee Orientation and annually thereafter.
• Successfully complete the Electronic Employment Eligibility Verification Program (E-Verify).

Responsibilities

• Manage office functions and track bureau operating funds and budget, procurement and purchase orders, and invoices.
• Book travel and maintain records and processes for reimbursements for the CIO and IT Senior Managers.
• Collect, compile, distribute, and manage department metrics.
• Maintain and update project management platforms and other complex administrative applications.
• Create reports, metrics, and analytical reports using reporting platforms.
• Develop training materials.
• Research a wide variety of issues, compile data, and report findings; respond to research requests.
• Create or edit presentations and documentation.
• Prepare complex, data-driven reports for executive meetings.
• Design and modify automated systems for applications.
• Develop and conduct surveys; confer with staff, gather information to define needs, and plan and conduct analyses.
• Research and track information for reports and projects, ensuring assignments are completed accurately and on time.
• Maintain current knowledge of department policies and practices and apply them appropriately when researching reports and inquiries.
• Drive on State business.
• Perform other duties appropriate to the assignment.

Benefits

• Vacation and sick days, with 10 paid holidays per year.
• Paid parental leave of up to 12 weeks per year for a newborn or newly placed foster or adopted child (pilot program).
• Affordable medical, dental, life, short-term disability, and long-term disability insurance options.
• Retirement program through the Arizona State Retirement System; enrollment eligibility becomes effective after 27 weeks of employment.
• Optional deferred compensation plans and credit union membership.
• Wellness program.
• Incentivized commuter club and public transportation subsidy program.

What This Job Offers

• Job Type: Full-time
• Career Level: Senior