Executive Assistant Jobs in Austin, MS

About The Position

Requirements

• Bachelor’s degree in business administration, education, or related field preferred.
• Proven experience (+5 years) as an executive assistant or administrative professional.
• Excellent organizational and time management skills, with the ability to multitask and prioritize effectively in a fast-paced environment.
• Strong interpersonal skills and the ability to communicate effectively with varied stakeholders at all levels.
• Proficiency in Microsoft Office Suite and other relevant software applications.
• Discretion and confidentiality in handling sensitive information and situations.
• Attention to detail and a commitment to accuracy in all tasks and communications.
• Ability to work independently with minimal supervision and as part of a team in a complex, mature environment with political savvy.
• Relevant education and experience may be substituted as appropriate.
• Applicants must be legally authorized to work for any employer in the United States.
• This position is not eligible for sponsorship of work visas.

Nice To Haves

• Experience in higher education or public facing environment
• Familiarity and knowledge of UT Austin’s policies around events and business management.

Responsibilities

• Manage complex calendars for the Senior Associate Dean for Academic Affairs and the Senior Associate Dean for Business Affairs & Chief Operating Officer, to include scheduling meetings, appointments, and events while prioritizing conflicting requests.
• Provide comprehensive administrative support to the Academic Affairs and Business Affairs departments, including drafting correspondence, preparing documents, drafting speaking points, slide decks and deliverables, and maintaining filing systems.
• Serve as a primary point of contact for internal and external communications, including answering inquiries, screening calls, and managing email correspondence for the Academic Affairs and Business Affairs teams.
• Arrange travel itineraries, accommodations and logistics as well as submission of required travel documents and reimbursement processing for the Senior Associate Deans.
• Support the planning, execution, and follow-up of various projects and initiatives within the Academic and Business Affairs departments.
• Assist in data gathering, summary, and analysis for presentation, including preparing presentation materials.
• Assist in developing and elevating the team culture of the Academic and Business Affairs teams.
• Assist in the hiring and onboarding of members of various teams across the Senior Associate Dean portfolios.
• Help facilitate recognition of member accomplishments and events, both personal and professional.
• Promote teamwork in a complex, matrixed environment.
• Plan and coordinate events hosted by Academic Affairs and/or Business Affairs.
• Manage and execute all event related operations including event specific documents, purchase orders, payments and all other event related logistics, including on-site coordination.
• Collaborate with and provide support to Dean’s office administration team during peak times.
• Undertake special assignments and projects assigned demonstrating flexibility and adaptability to changing priorities and requirements.
• Gather and manage data for presentation use including preparing presentations.

Benefits

• Teacher Retirement System of Texas (TRS)